Administrative Assistant, Finance and Business Affairs

Please Note: If you are a current Spin Master employee with access to Workday, apply to this job via the Workday application.

Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company?

At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you!

Job Description

What will you work on?

The Administrative Assistant, Finance and Business Affairs role will support SME’s Finance, Legal and Business Affairs teams by performing support and administrative tasks. This is a fast-paced position that requires a diligent work ethic, the ability to juggle multiple tasks, strong memory and quick recall, attention to detail and an ability to independently exercise sound and reasonable judgment. The position is full-time in Toronto, Ontario and reports directly to the Vice President of Finance, Entertainment and the Head of Legal and Business Affairs, Entertainment.

How will you create impact?

• Manage Calendars for the Vice President of Finance, Entertainment and the Head of Legal and Business Affairs, schedule meetings and calls, and ensure on-time attendance
• Manage invoice flow for the department and the Production accounting team
• Create Vendors, PRs POs for the Entertainment Departments as needed
• Act as direct liaison with SME’s Production Coordinators and SME’s Executive Assistants
• Perform clerical duties such as typing/printing/copying/scanning, managing team members’ vacation requests, maintain Outlook Contacts, admin correspondence, digital and paper file administration, and assist with report presentation building in excel or PowerPoint
• Prepare production greenlight paperwork for approval
• Arrange and book conferences, travel, accommodations and submit expense reports
• Coordinate with IT for service requests and troubleshooting
• Coordinating weekly cheque mailings and pick up from external production accounting firm
• Filing and maintenance of production accountant binders as necessary
  
  

What are your skills and experience?

• Post-secondary education (diploma, certificate, undergraduate degree)
• Direct administrative and support experience in a fast-paced environment
• Highly proficient with MS Office (Word, Excel, PowerPoint, and Outlook)
• Some knowledge of the Canadian and global entertainment industry, including television and/or film is a benefit, but not a necessity
• Familiarity with SAP (including Fiori and Concur), BOX and ContractWorks is an asset, but not a necessity
  
  

What You Can Expect From Us

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.

• Growth and Career Opportunities
• Flexible Work Hours
• Innovation, Collaboration and Fun
• Comprehensive Benefits
• Other fun Perks!
  
  

What’s it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.

Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact our Talent Acquisition team, by email at [email protected] or by phone at 416 364-6002 and we will work with you to meet your accessibility needs.

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We do appreciate all interest; however only those selected for interview will be contacted.