Executive Assistant, Investments

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We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

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We are seeking an exceptional Executive Assistant to support Oxford’s SVP, Head of Canadian Investments. Your positive attitude, superior customer service, organizational, project management, and problem-solving skills will be key to your success.

You will be a key member and assist in supporting a Toronto based investments team of engaged, high-performing professionals—part of a world-class, winning culture that prioritizes people development, diversity and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.

Key Responsibilities:
Calendar and Travel Management : Manage complex calendars, arrange travel across various time zones, book meetings domestically and internationally, and plan events.
Meeting Coordination : Coordinate regular and ad-hoc meetings and events (internal and external), including agenda development, meeting room reservations, and preparation and distribution of supporting documents.
Budgeting and Expense Management – Assist in the management and preparation of the investment team annual budget and quarterly reforecasts. Manage transaction invoicing and expense reimbursement processing for individual team members and team expenses.
Investment meetings : Prepare agenda and meeting materials, liaising with other teams and guests as required.
Relationship Building : Foster strong relationships across the organization, partnering with internal and external stakeholders.
Information Management : Manage proposals, inquiries, and the appropriate distribution and delegation of research.
Project Execution : Assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving, and adjusting plans as required.
Document Production : Create presentations, proposals, and other documents.
Culture Promotion : Promote a diverse and inclusive culture that prioritizes growth, development, and work-life balance.
Event Planning : Assist in planning team events and other activities.

Qualifications:
Experience : 5-10 years of experience supporting a senior-level executive / transaction-oriented professionals within a large and complex organization and fast paced environment
Education : Post-secondary education (college or university) is preferred.
Technical Skills : Superior MS Office skills and experience with digital tools such as MS Teams and SharePoint.
Organizational Skills : Ability to balance competing priorities and work independently with little to no direction.
Customer Service : Demonstrate superior customer service skills and a relationship builder mentality.
Fast-Paced Environment : Experience working in a fast-paced environment and acting as a liaison with internal departments.
Attention to Detail : Strong eye for detail when writing and editing business documents, communications, and presentations.
Confidentiality : Ability to work with highly confidential data with maturity and professionalism.
Communication Skills : Exceptional verbal and written communication skills.
Results-Driven : Drive to achieve results and continuously strive for high performance through creative thinking.
Adaptability : Thrive in dynamic organizations that constantly evolve and adapt.
Flexibility : Willingness to work extra hours on occasion and sometimes on short notice.
Commitment : Dedicated to completing tasks in a timely manner.

Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.