ADS Level 5 - Administrative Assistant - Graduate Studies and Research - Atlantic Veterinary College

RESPONSIBILITIES:

• Be a point of personal, mail, and telephone contact with the public, faculty, students and staff
• Assist in arrangements for undergraduate (veterinary) student research awards and programs, including the summer research and leadership program and Veterinary Scholars Symposium
• Assist with administrative aspects of the AVC graduate program.
• Summarize required aspects of graduate studies and research at AVC for various internal and external reports
• Assist with the planning of seminars, conferences and webinars
• Maintain a well-organized filing system for records, office supplies and repository of resource materials
• Compile and organize information for annual reports, newsletters and proposals
• Perform general accounting duties
• Prepare meeting agendas, take minutes, assemble and distribute materials and track action items
• Assist in maintaining positive communications with outside agencies and individuals
• Administer websites and social media accounts
• Perform other related duties as required

• Successful completion of two years of post-secondary program in a related area, such as an Administrative Assistant Program, with at least 3 years of related experience is required
• Successful completion of a higher education degree (e.g., Bachelor of Arts) is recommended
• Proficiency in Microsoft Word, Excel, PowerPoint, E-mail usage, electronic scheduler is required
• Experience with budgets and bookkeeping is required
• Demonstrated ability to work with others while meeting regular deadlines is required
• Effective interpersonal and communication skills is required
• Experience in handling multiple tasks amid changing priorities is required
• Ability to work with minimum supervision is required
• Excellent writing skills (grammatical, typographical, and ability to improve and edit documents) is required
• Experience with Moodle and Google Apps, as well as knowledge with software for maintaining web sites and social media accounts is recommended
• Familiarity with the university procedures and environment, including identifying and acting appropriately on confidential matters is recommended