Project Coordinator
Architecture49 Inc.
Date: 9 hours ago
City: Ottawa, Ontario
Contract type: Full time
Job Description
Project and Proposal Administrator
Ottawa
Nestled in the heart of Canada’s capital city, our region boasts a rich history and specialization in public buildings for government clients and a diverse range of community buildings across our other market sectors. Our expertise shines through in work in the Security and Defence sector. Moreover, we have been privileged to lead historical preservation initiatives including Parliament Hill, safeguarding the iconic symbols of Canadian democracy for future generations. From government facilities that foster collaboration and efficient public service delivery to community centers that enrich the lives of residents, our team in Ottawa is dedicated to creating exceptional spaces that meet the needs of our clients and the communities they serve.
Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties.
We value work-life balance and support continuous learning to help our employees develop their skills and expertise as they build and evolve their careers with us. We offer a comprehensive and customizable benefits package, as well as a share purchase program and RRSP matching program. We also offer flexible schedule and a hybrid work environment; competitive salaries; flexible leave days; telemedicine (24/7 access); and reimbursement of professional dues.
A49 is committed to leveraging technology as a cornerstone of our design processes, methodologies, and procedures and are looking for individuals who share our philosophy of design through technology. While experience with digital design, production and visualization tools is preferred, if you share our passion for technology in design, A49 is where the next phase of your career should begin. Within our organizational culture, we are prepared to invest and partner in your development through a comprehensive evaluation, training, and mentorship program that will empower you to utilize your expertise on projects that contribute to the growth and success of our practice, and your career.
Responsibilities
Why Choose Us?
Architecture49 is a growing firm with promising career opportunities for talented people. Our offices, situated from coast to coast across Canada, house a diverse and accomplished group of architects, interior designers, technologists, landscape architects, and support staff, and we are always looking for new people to enrich our team.
At A49, we foster friendly, open working environments where employees can thrive in a culture that values collaboration. We seek meaningful projects where we can build on our focused expertise and impact the communities in which we work. We strive to build strong relationships with clients and colleagues. We recognize the quality, motivation and commitment of our employees and celebrate their achievements.
Our offices have strong regional legacies, yet we are also a forward-thinking national firm focused on creativity, initiative, quality, sustainability and social responsibility. That sense of social responsibility extends to our employees and our commitment to their well-being and success.
Strategic Partnership
Architecture49 maintains a strategic business relationship with WSP, a global engineering consultancy. This provides enhanced opportunities for exposure to international projects and a wide range of multidisciplinary expertise. Further, WSP provides Architecture49 with a range of shared services, such as comprehensive benefits, training, and corporate programs.
Inclusion and Diversity
At Architecture49, we strive to create inclusive work environments for everyone. We are committed to supporting a workplace where diversity is embraced and our people are respected, valued, accepted, and are encouraged to reach their full potential. Our employee resource groups (ERGs) help us celebrate diversity and build a culture of belonging: Black Professional People Network; CIRCLE (Indigenous); VIBE (2SLGBTQIA+); Women of WSP; and the Developing Professionals Network.
We are committed to providing equal opportunities and achieving a representative work environment that reflects our people, communities and clients. We encourage people from systemically marginalized groups to apply, including Indigenous Persons, Persons identifying with a disability/ies, 2SLGBTQIA+ Persons, Persons identifying as a visible minority, and Women.
At A49, we take accessibility seriously and accommodations are available on request for candidates taking part in all aspects of the selection process. For accommodation queries/requests please contact: [email protected]
Reconciliation
Architecture49 is committed to Truth and Reconciliation, and to Call to Action #92. We recognize that our practices directly build upon and benefit from the gifts of the earth, and affirm our commitment to continued learning, respect, and ongoing collaboration as we work to engage in decolonization and reconciliation.
Please Note
Health and Safety is a core paramount value of A49. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
Project and Proposal Administrator
Ottawa
Nestled in the heart of Canada’s capital city, our region boasts a rich history and specialization in public buildings for government clients and a diverse range of community buildings across our other market sectors. Our expertise shines through in work in the Security and Defence sector. Moreover, we have been privileged to lead historical preservation initiatives including Parliament Hill, safeguarding the iconic symbols of Canadian democracy for future generations. From government facilities that foster collaboration and efficient public service delivery to community centers that enrich the lives of residents, our team in Ottawa is dedicated to creating exceptional spaces that meet the needs of our clients and the communities they serve.
Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties.
We value work-life balance and support continuous learning to help our employees develop their skills and expertise as they build and evolve their careers with us. We offer a comprehensive and customizable benefits package, as well as a share purchase program and RRSP matching program. We also offer flexible schedule and a hybrid work environment; competitive salaries; flexible leave days; telemedicine (24/7 access); and reimbursement of professional dues.
A49 is committed to leveraging technology as a cornerstone of our design processes, methodologies, and procedures and are looking for individuals who share our philosophy of design through technology. While experience with digital design, production and visualization tools is preferred, if you share our passion for technology in design, A49 is where the next phase of your career should begin. Within our organizational culture, we are prepared to invest and partner in your development through a comprehensive evaluation, training, and mentorship program that will empower you to utilize your expertise on projects that contribute to the growth and success of our practice, and your career.
Responsibilities
- Work with the project management team to assist with the delivery and administration of projects
- Scheduling, recording, reviewing and distributing meeting minutes
- Assisting with the formatting, review and collection of content for project plans and reports
- Collecting and organizing project documentation, project folders, and deliverables.
- Coordination, and distribution of client and stakeholder communications
- Assisting with the execution of subconsultant agreements, and client invoicing.
- Collaborate with internal team and external stakeholders to lead and coordinate timely, high-quality, and competitive proposals in response to RFPs.
- Prepare proposal qualification material and coordinate graphic and layout design for proposals that align with evaluation criteria and submission compliance.
- Monitor procurement websites and media for RFPs and future opportunities.
- Lead/ and or assist in interview preparation on shortlisted opportunities.
- Build and maintain relationships with sub-consultants, contractors, and industry experts, serving as the primary point of contact for proposal-related questions, deliverables, and requests.
- Coordinate the production of marketing documents and other materials for the Ottawa region.
- Participate in marketing and business development meetings
- Maintain and update a database of proposals and prospects.
- Manage and update the region’s project data sheets, resumes, and marketing materials.
- Liaise with A49 Communications Lead to ensure local stories, social content, and news are shared.
- Research and coordinate trade shows and conferences, including budgets, attendance, speaking roles, and sponsorships. Prepare trade show and presentation materials.
- Degree in marketing, communications, journalism, public relations, or equivalent experience.
- Strong written and verbal communication skills, including editing and proofreading abilities.
- Experience working in a coordination or administrative capacity as part of a project delivery team is considered an asset.
- Experience working in a deadline-driven, team-oriented environment.
- Strong organizational, time management, and technical skills
- Experience in writing and storytelling.
- Understanding of graphic design principles and use of Adobe Creative suite is preferred.
- Proficient with Microsoft 365.
- Previous experience in engineering, architectural, or professional services firms is considered an asset.
- Knowledge and experience with Microsoft project is considered an asset.
- Bilingual (English and French) is considered an asset.
Why Choose Us?
Architecture49 is a growing firm with promising career opportunities for talented people. Our offices, situated from coast to coast across Canada, house a diverse and accomplished group of architects, interior designers, technologists, landscape architects, and support staff, and we are always looking for new people to enrich our team.
At A49, we foster friendly, open working environments where employees can thrive in a culture that values collaboration. We seek meaningful projects where we can build on our focused expertise and impact the communities in which we work. We strive to build strong relationships with clients and colleagues. We recognize the quality, motivation and commitment of our employees and celebrate their achievements.
Our offices have strong regional legacies, yet we are also a forward-thinking national firm focused on creativity, initiative, quality, sustainability and social responsibility. That sense of social responsibility extends to our employees and our commitment to their well-being and success.
Strategic Partnership
Architecture49 maintains a strategic business relationship with WSP, a global engineering consultancy. This provides enhanced opportunities for exposure to international projects and a wide range of multidisciplinary expertise. Further, WSP provides Architecture49 with a range of shared services, such as comprehensive benefits, training, and corporate programs.
Inclusion and Diversity
At Architecture49, we strive to create inclusive work environments for everyone. We are committed to supporting a workplace where diversity is embraced and our people are respected, valued, accepted, and are encouraged to reach their full potential. Our employee resource groups (ERGs) help us celebrate diversity and build a culture of belonging: Black Professional People Network; CIRCLE (Indigenous); VIBE (2SLGBTQIA+); Women of WSP; and the Developing Professionals Network.
We are committed to providing equal opportunities and achieving a representative work environment that reflects our people, communities and clients. We encourage people from systemically marginalized groups to apply, including Indigenous Persons, Persons identifying with a disability/ies, 2SLGBTQIA+ Persons, Persons identifying as a visible minority, and Women.
At A49, we take accessibility seriously and accommodations are available on request for candidates taking part in all aspects of the selection process. For accommodation queries/requests please contact: [email protected]
Reconciliation
Architecture49 is committed to Truth and Reconciliation, and to Call to Action #92. We recognize that our practices directly build upon and benefit from the gifts of the earth, and affirm our commitment to continued learning, respect, and ongoing collaboration as we work to engage in decolonization and reconciliation.
Please Note
Health and Safety is a core paramount value of A49. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
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