Project Operations Specialist
Amaris Consulting
Date: 12 hours ago
City: Markham, Ontario
Contract type: Full time
Who are we?
Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1,000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.
At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here's what our recruitment process looks like:
Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!
Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!
Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate's shoes to ensure they have the best possible experience.
We look forward to meeting you!
Job Description
We are looking for a detail-oriented and proactive Project Operations Specialist to join our team on-site in Markham Ontario, Canada. In this role, you will support the smooth execution of R&D projects by maintaining accurate data, managing purchase and shipping logistics, and ensuring the timely delivery of project updates and prototypes. This is an exciting opportunity to work in a fast-paced, collaborative environment where your organizational skills will have a direct impact on project success.
Key Responsibilities
Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1,000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.
At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here's what our recruitment process looks like:
Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!
Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!
Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate's shoes to ensure they have the best possible experience.
We look forward to meeting you!
Job Description
We are looking for a detail-oriented and proactive Project Operations Specialist to join our team on-site in Markham Ontario, Canada. In this role, you will support the smooth execution of R&D projects by maintaining accurate data, managing purchase and shipping logistics, and ensuring the timely delivery of project updates and prototypes. This is an exciting opportunity to work in a fast-paced, collaborative environment where your organizational skills will have a direct impact on project success.
Key Responsibilities
- Keep project-related data organized and up to date, including Excel trackers, Jira boards, and sprint documentation
- Monitor project timelines, noting dependencies, potential technical risks, and team performance metrics
- Run status reports, check for data consistency, and highlight any irregularities or issues
- Follow through on action items discussed in Design Reviews, Technical Reviews, and team sync meetings
- Create and manage purchase requisitions as needed
- Maintain complete and organized documentation of all procurement steps, including quotes, approvals, POs, deliveries, and invoices
- Track delivery timelines by coordinating with suppliers and sourcing departments
- Prepare required documents for both domestic and international shipments
- Collaborate with internal logistics teams to determine the best shipping methods
- Oversee the delivery of prototypes to R&D teams located across different sites
- Monitor shipments in transit and handle customs issues when they arise
- Keep thorough records of how and where prototypes are distributed and used by various teams
- Bachelor’s degree in Business, Project Management, or Engineering
- Agile certification is a plus
- 1–2 years of experience in a project coordination or project support role
- Familiarity with project management tools (Jira, Jira Align, Microsoft Project, Confluence)
- Experience with ERP systems (SAP, Oracle, Oscar or similar)
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Excellent organizational, multitasking, and communication skills
- Basic understanding of Agile, Scrum, SAFe, or Waterfall project methodologies
- An international community bringing together more than 110 different nationalities
- An environment where trust is central: 70% of our leaders started their careers at the entry level
- A strong training system with our internal Academy and more than 250 modules available
- A dynamic work environment that frequently comes together for internal events (afterworks, team buildings, etc.)
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