Operations & Executive Assistant

Description

This company is on a mission to transform the $1.3 trillion electronics industry by empowering engineers with tools that make product development faster and more efficient. As they scale rapidly, they are looking for an Operations and Executive Assistant to play a pivotal role in maintaining operational excellence and supporting the leadership team.

This role offers a unique opportunity to build foundational experience across business operations, finance, and executive support in a high-growth, mission-driven environment. The ideal candidate is detail-oriented, resourceful, and thrives in fast-paced settings where ownership and initiative are valued.

Responsibilities

Executive & Administrative Support

• Manage executive and team calendars across time zones, ensuring seamless scheduling.
• Triage leadership inboxes, draft responses, and track follow-ups.
• Coordinate travel logistics including flights, accommodations, and itineraries.
• Support recruiting efforts through candidate sourcing, interview scheduling, and onboarding logistics.
• Prepare invoices, customer quotes, and assist with document organization.
  
  

Operations & Office Management

• Oversee virtual office operations including inventory tracking and vendor coordination.
• Manage incoming communications, including emails, phone calls, and mail.
• Maintain internal systems, including file organization and office supply procurement.
• Organize company events and support internal coordination across functions.
  
  

Financial Operations

• Process payroll, contractor payments, commissions, and vendor invoices.
• Track and reconcile expenses using tools such as Gusto, Brex, or QuickBooks.
• Prepare financial reports, including monthly and quarterly budget summaries.
• Manage AR/AP workflows and respond to finance-related inquiries.
  
  

Requirements

• 2+ years of experience in operations, executive assistance, or finance administration.
• Strong command of task and calendar management tools (e.g., Asana, Google Calendar, Trello).
• Financial literacy and comfort with spreadsheets and tools like Stripe, Gusto, or QuickBooks.
• Highly organized with exceptional time management and multitasking skills.
• Excellent written and verbal communication skills (C1 English or higher).
• Calm and composed under pressure, with a proactive and solution-oriented mindset.
• Ability to manage multiple stakeholders and maintain a high standard of professionalism.
• Comfortable working independently in a remote environment.
  
  

Benefits

• Fully remote work environment with flexibility and autonomy.
• Competitive compensation with potential for growth into business operations or leadership roles.
• Exposure to cross-functional teams and executive leadership, fostering career acceleration.
• Supportive, collaborative team culture with a strong focus on clarity, ownership, and empathy.
• Opportunities for professional development through feedback, mentorship, and hands-on projects.
• Direct impact in a growing company committed to reshaping an essential global industry.
• Application Review
  
  

Submit your application, including your resume and cover letter, through our online portal. Our team will carefully review your qualifications and experiences. We take pride in responding promptly, so if your application aligns with our current opportunities, you’ll hear back from us with next steps. Your journey with Toast begins here, and we’re excited to see what you bring to the table!

• Vetting Call
  
  

If your application is successful, we’ll schedule a vetting call with a member of the Toast team. This 30-45 minute informal conversation is designed for us to get to know you better and assess your skills. Be prepared to discuss your past projects, the challenges you’ve tackled, and the impact you’ve made. This is your chance to shine and show us why you’re a great fit for the roles we offer.

• Profile Creation
  
  

Once you’ve impressed us in the vetting call, we’ll create an unbiased profile that highlights your experience while minimizing common biases. Instead, we focus on your skills, industry experience, and the impact you’ve made. This way, your profile reflects your true potential and accomplishments.

• Client Submission
  
  

After crafting your unbiased profile, we submit it to our trusted clients. We work closely with these clients to ensure they understand the value you bring. Throughout their interview process, we remain by your side, providing support and guidance. Our goal is to help you navigate the hiring process smoothly and confidently, ensuring you have the best chance to secure a role that fits your skills and aspirations.