Data Analyst - Health Records - Regular Full-Time 2025-13902 (2025-13902)

Date: 4 hours ago

City: Toronto, Ontario

Contract type: Full time

Summary Of Duties

The Data Analyst in the Release of Information Department is Responsible for:

Providing timely response to requests for Release of Personal Health Information for all type of requests such as: Patients, insurance, legal, medicals, etc.
Provide support to Risk Management by processing records required for medical/legal investigations
Accurately track Release of Information Requests Using the Winrecs application system
Ensure that requests are processed within established timelines.
Generate weekly & monthly reports to identify outstanding requests.
Generate invoices or statement for payment for services.
Answer phones;
Review charts to identify documentation requested and flag for photocopying.
Access the Electronic Patient Record System to retrieve and print necessary patient information.
Access Patient Care System to validate patient demographic information, visits, attending physician, etc.
Access the departmental chart tracking & deficiency system to reserve and locate charts.
Liaise with Medical Staff to ensure completion of documentation required to process a request.
Submit referral forms and pertinent patient information to other facilities.
Prepare patients’ record for Review and Capacity Board
Process MyChart ROI requests
Process MyChart delegate approvals

Qualifications/Skills

Completed Diploma in Health Information Management (HIM) from an accredited college, required
Certification in Health Information Management with the Canadian Health Information Management Association (CHIMA), required
Active member in good standing with CHIMA
Recent experience in a Health Records Department – Release of Information environment is a definite asset
Proven sound knowledge of Personal Health Information Privacy & Security related acts & guidelines
Ability to communicate effectively with all levels of staff and maintain good public relations with physicians, patients and other hospital staff
Sound judgment and diplomacy
Proven ability to respond effectively in stressful situations
Excellent communication skills (both verbal and written)
Effective time management, and resource management skills; able to work well under pressure and tight deadlines

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