Executive Coordinator

About Us

The Ministry of Corrections, Policing and Public Safety is responsible for overseeing Saskatchewan’s correctional systems and facilities and providing guidance and support to Saskatchewan’s municipal police service.

Community Corrections is responsible for delivering correctional services and programs to adult and youth clients throughout the province. The branch develops and implements strategies and service delivery to achieve innovative and successful outcomes aimed at creating positive impacts for clients and citizens.

The Opportunity

The Ministry of Corrections, Policing and Public Safety is seeking a permanent full-time Executive Coordinator to support the Executive Director of the Community Corrections branch.

As the Executive Coordinator, you will provide executive-level administrative leadership to support the branch and team by:

• managing the Executive Director's calendar through collaboration, prioritization and scheduling;
• monitoring administrative processes and making improvements across the branch to ensure optimum efficiency;
• planning, scheduling and coordinating travel and logistics for meetings and other events;
• drafting, proofreading and/or editing a variety of correspondence in accordance with Government of Saskatchewan visual identity standards;
• participating in and coordinating management meetings including drafting and distributing agendas; recording minutes; meeting materials; and tracking and monitoring action items to ensure timelines;
• managing incoming and outgoing correspondence ensuring proper distribution;
• maintaining manual and electronic filing, bring forward and records management systems;
• verifying and coding invoices for approval and payment while ensuring policy compliance;
• ordering supplies and arranging furniture replacement;
• coordinating staffing actions and supporting hiring documentation; and
• other duties as assigned.

Ideal Candidate

The ideal candidate will be an experienced administrative professional, who is:

• independent and confident to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions and deadlines;
• approachable and collaborative in order to build strong working relationships with various team members;
• an exceptional communicator both verbally and in writing;
• innovative in order to identify and make process improvement recommendations;
• thorough and accurate to ensure quality work;
• adaptable in order to meet new challenges as they arise; and
• demonstrates the Government of Saskatchewan values.

Typically, the knowledge and experience required for this position is obtained through:

• a combination of formal education in business or office administration, combined with work experience in a similar role; and
• experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and SharePoint.

What We Offer

• dynamic, challenging work for talented individuals;
• a competitive salary;
• comprehensive benefits package including pension;
• vacation, earned days off (EDO) and other types of leave (maternity/paternity/adoption, family/personal leave, sick leave);
• inclusive work environments; and
• advancement opportunities.