Accounts Payable Clerk

Let us welcome you home.

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.

Our Vision : For every person to feel at home.

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honor to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavors.

As an Accounts Payable Clerk, you are responsible for supporting the accounting department with all aspects of the accounts payable function.

 Responsibilities

• Post invoices using Sage and Yardi
• Prepare vendor cheque runs
• Reconcile vendor accounts and resolve discrepancies
• Liaise with vendors ensuring accounts are current
• Respond to employee and vendor inquiries in a timely manner
• Maintain accurate filing and record keeping
• Prepare cash flow updates as needed
• Prepare credit card reconciliations, applying adjustments as needed
• Prepare employee expense reimbursement
• Prepare intercompany charges
• Other duties as assigned to support operational requirements

Qualifications and Experience

• Minimum of 2 years accounts payable experience
• Completion of accounting diploma is preferred
• Experience with Sage 50 and Yardi is an asset
• Experience with multi-site senior housing is preferred
• Superior interpersonal skills to interact with internal employees and external vendors
• Excellent written and oral communication skills, demonstrating strong attention to detail and accuracy
• Strong sense of ethics and the ability to handle sensitive information with tact and discretion
• Exceptional organizational skills with the ability to handle multiple tasks and deadlines
• Strong problem solving and analytical skills
• Strong computer literacy including effective working skills with Microsoft Suite

Conditions of Employment

• Clear Police Information Check
• Clear Vulnerable Sector Check

Why Join Optima Living?
At Optima Living, we believe our people are our greatest strength. We are committed to fostering a supportive and engaging workplace where every team member feels valued, empowered, and truly at home. When you join our team, you’ll benefit from a comprehensive package designed to support your well-being, professional growth, and quality of life.

• Competitive Compensation - Receive a market-competitive compensation package with pay progression based on your length of service and individual performance.
• Health and Wellness Benefits - We offer employer-paid health coverage for you and your family, including vision care, dental care, paramedical services, travel insurance, and a health spending account, ensuring your health and peace of mind are a priority.
• Career Growth and Development - We are committed to your professional journey. Enjoy opportunities for advancement, access to ongoing training, and educational programs designed to help you thrive in your career.
• Financial and Life Support - Our robust benefits package includes an employer-matching RRSP program, life insurance, and access to our Employee and Family Assistance Program (EFAP), providing support for every stage of life.
• Work-Life Balance - We understand the importance of time for yourself and your loved ones. Our team members benefit from generous vacation entitlements, paid sick time, and additional paid days off to rest and recharge.
• Flexible Work Environment - We support productivity through flexibility. Our workspaces include ergonomic sit/stand desks and collaborative open-office designs. Enjoy flexible start and end times, as well as hybrid work options that allow you to perform at your best, wherever you are.
• Team Culture and Recognition - At Optima Living, we strive to welcome you home. Our culture is built on mutual support, inclusion, and teamwork. As a member of our team, you'll take part in team-building activities, social gatherings, and community fundraising events. Through programs like our “Shining Star” Employee Recognition initiative, we celebrate your contributions and stay connected to our shared mission, vision, and values.