Legal Executive Assistant (Mandarin speaking)

The Opportunity

GPAC is working wtih a reputable, well established law firm that is seeking a Mandarin-speaking Executive Assistant to support senior legal professionals and Mandarin-speaking clients. This is a dynamic, client-facing administrative role, ideal for someone who is detail-oriented, self-motivated, and fluent in both Mandarin and English.

Key Responsibilities

• Provide executive-level administrative support to partners and senior lawyers
• Communicate with clients and third parties in both Mandarin and English, in person and by phone/email
• Manage calendars, schedule meetings, coordinate travel and appointments
• Draft, proofread, and translate correspondence and file notes
• Support digital file and document management using platforms like Soluno, NetDocuments, and Appara
• Assist with new client onboarding and follow-up documentation
• Provide general administrative support to the corporate/commercial, conveyancing, and wills & estates teams as needed
• Screen incoming calls and direct correspondence appropriately
• Ensure compliance with confidentiality requirements and Law Society of British Columbia standards
• Participate in cross-training and contribute to other team projects as needed
  
  

What You Bring

• Fluency in Mandarin and English (spoken and written) is essential
• 1-2 years of experience as an Executive Assistant or high-level Administrative Assistant, preferably in a law firm or professional services setting
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Strong organizational and multitasking abilities in a fast-paced environment
• Friendly, proactive approach and strong communication skills
• Familiarity with legal software systems like Soluno, NetDocuments, or Appara is an asset
  
  

Benefits & Perks

• Comprehensive benefits package including dental, extended health, disability, and life insurance
• Bonus and overtime pay structure
• Generous paid time off
• Ongoing mentorship and training opportunities
• Positive, team-driven office culture with growth potential
  
  

How To Apply

Please send your resume and a brief cover letter highlighting your relevant experience and Mandarin language skills to Shannon Flower at [email protected] or call 986-999-4419 for a confidential discussion.

Only shortlisted candidates will be contacted.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.