Temporary Secretary (D)

TEMPORARY SECRETARY (D) Co-Instructional Activities & Extended Day Program Education Centre

Applicants Will Be Considered In The Following Order

• Qualified permanent ESS/OSSTF Bargaining Unit employees.
• Qualified probationary, temporary and Temporary Hourly Rated THR ESS/OSSTF employees.
• Qualified external applicants (includes employees from other Bargaining Units)
  
  

Reporting to the Manager, Extended Day Program through the Manager of Co-Instructional Activities, the successful candidate will be responsible for supporting the day-to-day activities of the co-instructional and extended day programs.

The successful applicant for this Temporary Educational Support Staff position, Level D will be working 35 hours per week, 12 months per year effective effective Sep 2/25 to Dec 19/25 with a possibility of extension.

Responsibilities

• Provide general secretarial duties for co-instructional activities and the extended day program, including but not limited to: booking facilities, arranging bus transportation, entering PD sessions into PD Place, organizing PD sessions including registration and attendance, typing reports, minutes, meeting agendas, minutes, letters, memoranda, and rule changes;
• Respond to telephone calls and perform reception duties;
• Assist with the scheduling of areas for co-instructional programs (including cancellation and re-booking of ice times after the master program has been established;
• Assist in the DECE staffing process including but not limited to: arranging feedback files for DECE applicants, booking rooms for interviews and orientations, and assisting with securing occasional staff for fail to fill work assignments;
• Maintain good public relations with community partners, families and staff;
• Maintain and update the Co-Instructional Activities and Extended Day budgets;
• Review and process all purchase orders and invoices;
• Ordering of supplies as required; create P.O. requisitions and track orders in K212; and
• Perform other duties as required.
  
  

Qualifications

• Office Administration Diploma (2-year diploma program)
• A minimum of 2 years in a public education setting, or equivalent administrative experience in the office skills required on a daily basis in a public education system;
• Excellent computer and word processing skills are required;
• Extensive experience, knowledge and use of Microsoft Word and Excel in a Windows computer environment are required;
• Experience and knowledge of Gsuite is required;
• Extensive experience and knowledge of K212, Trillium and Microsoft PowerPoint would be an asset;
• Ability to work as a flexible team member;
• Excellent interpersonal skills;
• Excellent organizational, time management and problem solving skills with attention to detail; and
• Ability to complete assigned duties with minimal supervision and problem solve situations as they arise; and ability to communicate effectively in both oral and written forms. Applicant Self-Identification Form
  
  

The information collected on this form is used to monitor WRDSB’s progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system . Information on this form is collected pursuant to (Ministry of Education), and the Municipal Freedom of Information and Protection of Privacy Act . Access to this form is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and . Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this form please contact [email protected].

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.
  
  

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.