administrative assistant

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
  
  

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Relocation costs not covered by employer
• Hotel, motel, resort
• Ski - alpine
• Resort
• Office
  
  

Responsibilities

Tasks

• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Accept payment or invoices for items delivered
• Manage accounts payable
• Prepare other statistical, financial and accounting reports
• Allocate material, human and financial resources to implement organizational policies and programs
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Oversee operational logistics of the organization
• Establish operational procedures
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• SharePoint
• Accounting software
• Human resources software
• MS Office
• Data analysis software
  
  

Technical terminology

• Financial
• Business
  
  

Technical or specialized editing

• Financial reports
  
  

Area of work experience

• Tourism
  
  

Area of specialization

• Reports and records
• Contracts
• Financial statements
• Invoices
• Business process management
• Payroll services
  
  

Additional information

Transportation/travel information

• Own vehicle
• Valid driver's licence
  
  

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Adaptability
• Accountability
• Dependability
• Quick learner
  
  

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits
  
  

Financial benefits

• Bonus
• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)
  
  

Long term benefits

• Maternity and parental benefits
  
  

Other Benefits

• Free parking available
• Learning/training paid by employer
• On-site amenities
• On-site daycare available
• On-site housing options
• On-site recreation and activities
• Other benefits
• Team building opportunities
• Transportation provided by employer
• Parking available
• Travel insurance
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and/or refugees
  
  

Support for Veterans

• Participates in a government or community program or initiative that supports Veterans
  
  

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people
  
  

Support for mature workers

• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
• Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)
• Offers resources to help mature workers plan their retirement (for example: financial planning, access to pension and benefits, lifestyle adjustments, etc.)