Human Resources Coordinator

Join Our Team as a Human Resources Coordinator!

Maxan is looking for a detail-oriented and highly organized Human Resources Coordinator to support our growing team. This role is ideal for someone who enjoys both the people side and the process side of HR - from managing recruitment logistics to keeping documentation and employee programs running smoothly.

You’ll work closely with the Director of Human Resources and provide administrative support on a wide range of HR functions that support both unionized and non-unionized employees in a construction environment.

What You’ll Do:

• Manage full-cycle recruitment: job postings, resume screening, interview coordination, reference and background checks, and offer letters
• Conduct new hire orientations and coordinate onboarding documentation
• Prepare employment contracts, employee letters, and lifecycle documentation
• Assist in the coordination of internships, co-op placements, and employee development plans
• Attend college and university career fairs to support student and graduate recruitment initiatives
• Help organize and track performance reviews and training processes
• Support employee engagement activities and internal communications
• Benefits and RRSP/DPSP administration, including enrollment/changes/terminations in the group benefits plan, along with supporting employee questions
• Help coordinate Maxan Academy, our in-house leadership and development program
• Work closely with the Director of Human Resources on HR strategy implementation, new policy rollouts, and project coordination
• Run regular HR reports (e.g. vacation balances, goals status) and support data tracking for HR projects
• Assist with reviewing and updating HR policies and procedures
• Support immigration and foreign worker documentation processes
• Assist with various HR projects as needed (e.g. training initiatives, employee programs, policy rollouts, and process improvements)
• Other responsibilities as required

What You Bring:

• 1-3 years of experience in a Human Resources role (construction or related-field preferred)
• Diploma, post-graduate certificate, or degree in Human Resources is required
• CHRP designation or working toward CHRP is considered an asset
• Strong attention to detail, excellent organizational skills, ability to multitask
• Experience with full-cycle recruitment and onboarding with a passion for talent acquisition
• Familiarity with Ontario employment legislation (ESA, human rights, etc.)
• Comfortable working in a unionized environment and handling confidential information
• Strong communication skills, both written and verbal
• Ability to work effectively with a wide range of personalities and communication styles
• Proficient in Microsoft Office; experience with HRIS systems is an asset

What’s In It For You:

• Competitive Compensation Package, including a structured KPI Bonus Program
• Excellent benefits and annual health spending account
• Great vacation policy plus 3 paid personal days
• RRSP Matching Program
• Early office closure on Fridays throughout the year and summer hours
• Complimentary use of our gym and shower facilities on-site
• Fresh fruit and snacks around the office
• In-house leadership and development programs through Maxan Academy
• Be part of an amazing culture where you want to come to work!

If you're passionate about people and looking to make an impact, we’d love to hear from you!

Maxan is committed to fostering a diverse and inclusive workplace. Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.

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