Manager / Director Finance & Administration

Functions: The Manager / Director oversees the Finance and Administration department, managing a small team and ensuring compliance with HR and financial standards. Responsibilities include, payroll administration, government remittances, and collaboration with other departments to ensure financial accuracy and efficiency. Strong leadership, communication, and analytical skills are essential, along with proficiency in financial software and the ability to work under pressure

Reports Directly To

• President
• Owner
  
  

Works Directly With

• Finance, Office Administrator
• Receptionist/Finance Assistant
• Football Operations Manager
• VP Football Operations
• President
  
  

Responsibilities & Essential Functions

• Deposits: Ensure all bank-related functions are completed while maintaining a good working relationship with the bank.
• Bank Reconciliations: assist with any problem-solving.
• Receivables: Ensure invoices are prepared accurately and assist with collections as necessary.
• Payables: Oversee the entry of all transactions into Sage by finance staff, checking for errors or problems, ensuring all required signatures, purchase orders, and approvals are attached. Sign all cheques and approvals at the bank level.
• Cash Flow: Coordinate cash flow with the President on a semi-monthly basis.
• Payroll: (Administration): Payroll/game day through Payworks Payroll Service on a semi-monthly schedule and ensure the appropriate funds have been transferred. Ensure salary and bonus amounts are correct from contracts. Handle all employee ROEs, reference checks, and inquiries on past employees. Track vacation and salary and emergency contacts. Address any employee/employer problems. Prepare contracts as requested.
• Payroll (Players): Prepared In-house and requires spreadsheet calculations using Revenue Canada’s guidelines for payroll deductions. Ensure all employees and players have social insurance numbers. File Nr74 Residency Determinations for Signing bonuses to Non-Residents.
• Government Remittances & Stats Canada Surveys: GST, PST, Tax, EI, CPP, EHT, and all workers' compensation requirements (WCB, WSIB, WCBoM) as per regulated schedules and requests.
• CFLPA: Track player’s union and pension requirements through payroll and remit weekly during the 18-week period. Maintain records for players making voluntary contributions.
• Medical & Extended Health: Administration of all staff extended health and MSP programs.
• Insurance: Building-manage contents inventory, CFL- Liability and Extended Health insurance, Initiate all COI requests as necessary.
• Office: Oversee major issues with building maintenance and cleaning contracts Oversee security issues, including changing locks, alarm codes, ensuring proper backup of the computer accounting system, and securing files/cash. Oversee phone logistics, and computer purchases. Make decisions on contract renewals and purchases as necessary
• Budgets: Responsible for the administration budget and CFL distributions, as well as the preparation of shared budgets on SharePoint. Financials are distributed to the Owner/President weekly and at month-end.
• Vehicles: Make sure proper documentation is filled out and signed by employee driving a company car. Oversee car insurance needs.
• Ticket Department: Work closely with the ticket department to ensure proper payments are processed, via reporting and commission reports.
• Cash Reconciliations: Ensure deposits are accounted for and recorded properly.
• Credit Card Sales: Ensure the Ticket Master MOP report and global payments match.
• Ticketmaster: Reconcile all games via MOP reports, audits on a game-by-game basis.
• Allocations: Ensure proper allocation of money from Arctic’s weekly MOP reports within the Customer Service and Sales departments, addressing any incorrect entries.
• Ledger balancing: game reconciliations, suites, game allowances, comp lists, suite and sponsorship allocations as necessary.
• CFL: Liaise between the league/club/president regarding the balancing of the club's receivables/payables with the CFL.
• Salary Cap (SMS): Oversee the final balancing of the salary cap to payroll, liaising between the Club and League during audits, answer questions, and providing documentation as needed. Provide any players' salary projections with the direct assistance of the VP of Football Operations.
• Other: Handle any other special projects as required by the President or Owner.
  

Qualifications

• Education: A degree in Finance, Accounting, Business Administration, or a related field.
• Experience: A minimum of 2 years of experience in a senior financial management role, preferably within the sports or entertainment industry.
• Skills:
• Strong leadership and management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in financial software and tools, such as Sage and Payworks Payroll Service.
• Microsoft office, Teams, Outlook
• In-depth knowledge of financial regulations and compliance requirements.
• Ability to analyze financial data and provide strategic recommendations.
• Strong problem-solving and decision-making skills.
• Certifications: Professional certifications such as CPA (Certified Public Accountant) or CMA (Certified Management Accountant) are desirable but not required.
• Other Requirements:
• Ability to work under pressure and meet tight deadlines.
• High level of professionalism and work ethics.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in financial reporting.