Administrative Assistant

Location: Downtown Kelowna, BC

Job Type: Full-time | 8:00 AM – 5:00 PM, Monday to Friday

Summer Hours Flexibility

Position Purpose

To provide operational and administrative support to the studio leadership, enabling the smooth execution of internal and external tasks, client and vendor follow-up, and organized document management. This role contributes directly to the order and efficiency of daily operations.

Key Responsibilities

• Organize calendars and commitments for studio leadership.
• Follow up on tasks and processes with clients and third parties.
• Coordinate errands, technical appointments, and external site visits.
• Organize and keep the studio’s documentation up to date.
• Support administrative procedures, forms, and communications.
• Assist in managing invoicing, payments, and basic financial control.
• Attend project meetings and take notes on agreements and action items.

Requirements and Experience

• Proficiency with digital tools and office software.
• Previous experience in administrative support (minimum 1–2 years).
• Strong writing skills, organizational ability, and self-direction.

Key Competencies and Values

• Discretion, organization, and reliability.
• Service-minded attitude and sense of responsibility.
• Empathy and professionalism in interactions with team and clients.
• Pro-activity and a solutions-oriented mindset.

Benefits

• Competitive salary.
• Performance-based incentives.
• Respectful, dynamic work environment.