Receptionist

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Seeking a professional and reliable career receptionist to be the face and voice of our office. You will be responsible for greeting and directing clients and taking incoming and outgoing telephone calls. This position receives some direction or guidance; most tasks and objectives are accomplished independently.

RESPONSIBILITIES

• Greet and direct clients and deliveries at reception desk.
• Coordinate scheduling of conference and meeting rooms.
• Book car and limousine rentals where needed.
• Keep visitors log and/or issue visitor passes.
• Receive and relay incoming calls, taking messages where necessary.
• Accept legal documents on behalf of the Firm.
• Place catering orders and complete billing information, before forwarding to accounting.
• Place collect and overseas calls and arrange conference calls.
• Any other duties as required.

QUALIFICATIONS

• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
• Experience managing multiple switchboard lines
• Capacity to work independently, as well as in a team environment
• Able to prioritize and to redefine priorities when necessary
• Handle stress in a business-like manner
• Knowledge of Microsoft Office Suite
• High School Diploma

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.