Paralegal (D617)

Purpose of the position

The Junior Paralegal will be responsible for providing legal and administrative support to the SMART legal team.You will be expected to fulfill both paralegal duties and administrative tasks.The legal department will require support with revising, electronic execution, and filing/storage of contracts. You will be asked to assist with administration of corporate filings, reporting activities, and general corporate secretarial tasks.You will also have a strategic role in development, implementing and managing the department’s document management system, contract management practices, and will play a role in creating professional development plans for the team and for the company.

Duties And Responsibilities

Assist lawyers and professional staff with various administrative tasks

Process and file documents

Provide support for iManage file opening and management

Manage filing system

Process invoices

General office support as required by legal team members

Assist lawyers with travel arrangements, expense management (submission and tracking) and meeting set-up and coordination of room bookings

Continuously expand familiarity with, recommend and implement improvements to systems and processes

Develop a sufficient understanding of other departmental administration roles in order to provide baseline coverage for such roles

Assist in administering legal budget and creation and maintenance of associated spreadsheets

Assist with various financial reports including preparation of monthly accruals of legal accounts

Assessment of in-coming work tasks and referral of matter to appropriate lawyer

Attend to the registration and licensing requirements of the various SMART affiliated entities

Maintenance of the Legal Portal site on SMART Central

Attend to minute book filings as required and maintain SMART Ideas subsidiary org chart

Shared responsibility for a variety of internal and external reporting, including:

• provide accrual and invoice account information to Finance for financial reporting purposes
• reconciliation of long-term equity incentive awards with HR and Finance
• compilation and forwarding of contracts for embedded derivative assessment
• summary of litigation related costs prepared
• Preparation of drafts of occasional correspondence and documentation
• Develop and implement patent management system
• Assist in preparing for board and committee meetings
• Review and drafting of various legal documents
• Identification and escalation of business and legal risks
• Deep integration with contract management lifecyles at the company
• Development and implementation of department professional training programs and presentations
• Strong emphasis on cost and accrual management with respect to external counsel
• Performing other duties as required
  
  

Education And Work Experience

• Paralegal certificate or progress towards same required
• Experience with general corporate commercial practice, including minute-book and corporate-registries filing
• Competency using content management systems such as iManage or equivalent software
• Advanced proficiency using Microsoft Office software, particularly Word, PowerPoint and Excel
• Preferably, some exposure to other general areas of law, such as litigation, employment or intellectual property
• Working knowledge of SharePoint an asset
  
  

Personal Characteristics

• Solid organizational skills
• Excellent judgment and problem-solving skills
• Ability to balance competing demands and work under tight time frames
• Strong communication skills, particularly in writing
• Ability to work independently as well as a part of a team
• Continually demonstrates initiative
• Detail oriented and critically minded
• Ethically driven with a strong sense of confidentiality
• Ability to work with minimal supervision and direction
• Ability to build effective, collaborative, cross functional relationships
• Comfortable in dealing with ambiguous situations or tasks
• Ability to respond quickly and effectively to last minute work requests and schedule changes, occasionally requiring urgent after-hours support
  
  

Supervision

• This position does not have any direct reports
  
  

Working conditions

• 100% office-based role
  
  

At SMART Technologies, privacy is not an afterthought to us. Privacy is at the core of our software design. The result is that privacy is an essential component at the core of our business. To read more about our specific policies, please follow the links below. For more information please review: https://home.smarttech.com/legal/privacy-policy