office manager

AJA SUPPORT SERVICES LTD


Date: 1 day ago
City: Oshawa, Ontario
Salary: CA$34.5 per hour
Contract type: Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years

  • Tasks

  • Implement new administrative procedures
  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Train staff
  • Oversee and co-ordinate office administrative procedures
  • Resolve conflict situations
  • Monitor and evaluate
  • Oversee payroll administration

  • Supervision

  • 3-4 people

  • Computer and technology knowledge

  • Electronic mail
  • Adobe Photoshop
  • Spreadsheet
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Database software
  • Google Drive

  • Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail

  • Personal suitability

  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Adaptability
  • Team player

  • Workplace information

  • Hybrid

  • Support for persons with disabilities

  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities

  • Support for newcomers and refugees

  • Does not require Canadian work experience

  • Support for Indigenous people

  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
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