Facilities & Maintenance Coordinator - Global
DECIEM | THE ABNORMAL BEAUTY COMPANY
Date: 3 days ago
City: Toronto, Ontario
Contract type: Full time
WHAT ON EARTH IS DECIEM?
Known as “The Abnormal Beauty Company”, DECIEM is the parent company of The Ordinary, NIOD, and other beauty brands & is an industry disruptor with a science first approach to innovation. DECIEM was Co-Founded in 2013 by the late Brandon Truaxe, a visionary who set out to change the beauty industry through authenticity and transparency. He developed DECIEM to be a happy family (of people and beauty brands), rooted in kindness, creativity, diversity, and respect, alongside Co-Founder, Nicola Kilner.
We are growing rapidly, and we’re looking for someone who shares this vision and wants to grow with us!
WHAT WE'RE LOOKING FOR
We are looking for a Facilities and Maintenance Coordinatorto help manage communication and administrative processes on all CapEx-related projects.
This position will be based out of our Fraser Headquarters in Toronto.
WHAT YOU'D BE DOING IN THIS ROLE
There’s a lot of good stuff that comes along with being a DECIEM team member. Here’s a few of our favourite perks and benefits, in no particular order…
We are a People first company that lives by our core values to…
SUSTAINABILITY AND SOCIAL IMPACT
DECIEM’s objective is to build growth and do good things while prioritizing people, animals, and the Earth.
Our Sustainability strategy is focused on fighting climate change, improved waste management, responsible packaging, responsible sourcing and product lifecycle, and water conservation.
In 2020, DECIEM established the Good Fund to support both large and grassroots charities in response to global events.
CREATING A HUMAN WORLD OF BEAUTY
DECIEM is committed to diversity, equity, and inclusion (DEI) by creating meaningful, measurable change in the lives of our team members and in the communities where we operate. Achieving equality is critical to DECIEM and our future. You can learn more about our DEI commitment in our open letter, "
DECIEM is an equal opportunity employer. We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. If you are contacted to be part of our recruitment process and require accommodation, please let us know.
WANT TO JOIN US?
Thank you for reading the whole thing! If you liked what you heard, kindly send us your resume. We really appreciate your effort in applying for this position. However, only those who have been shortlisted for interviews will be contacted. <3
#SP
Known as “The Abnormal Beauty Company”, DECIEM is the parent company of The Ordinary, NIOD, and other beauty brands & is an industry disruptor with a science first approach to innovation. DECIEM was Co-Founded in 2013 by the late Brandon Truaxe, a visionary who set out to change the beauty industry through authenticity and transparency. He developed DECIEM to be a happy family (of people and beauty brands), rooted in kindness, creativity, diversity, and respect, alongside Co-Founder, Nicola Kilner.
We are growing rapidly, and we’re looking for someone who shares this vision and wants to grow with us!
WHAT WE'RE LOOKING FOR
We are looking for a Facilities and Maintenance Coordinatorto help manage communication and administrative processes on all CapEx-related projects.
This position will be based out of our Fraser Headquarters in Toronto.
WHAT YOU'D BE DOING IN THIS ROLE
- Support the DECIEM’s Global Facilities department, and the Senior Manager, Facilities, with coordinating all CAPEX and maintenance-related activities across our international network of assets – Offices, Retail, Warehouses / Distribution Centers etc.
- Attend project coordination sessions with multidisciplinary stakeholders, aimed at prioritizing execution strategy for all active Facilities-related CAPEX projects and work orders.
- Support and facilitate the vendor qualification and project tender processes with the support of the Senior Facilities Manager, to ensure fair market comparison on all facilities-related projects, preventative services, and FF&E procurement. Ensure that relevant vendors are set up in ISN, our contractor qualification platform
- Takes initiative to monitor incoming work orders, follow up with vendors to complete delinquent or unfinished jobs as reported by field teams across all assets as required
- Assists with supporting the Senior Manager, Facilities, with resolving and reconciling emergencies that may arise across our Global Facility network. Be available to handle after-hours emergencies remotely as needed
- Support with occasional facility audits in conjunction with Senior Manager and on site teams
- Reviews project budgets, leases, construction and maintenance contracts, and financial invoices for accuracy and administration
- Support with vendor coordination by raising purchase requisitions and orders via D365
- Ability to work cross-functionally with multiple internal and external project stakeholders – the successful candidate must be able to leverage relationships to gain consensus and drive the momentum of active projects
- Exposure to end-to-end CAPEX development process – from real estate, to design and development, to construction management, to project close-out
- Excellent interpersonal and communication, and organizational skills
- Working knowledge of PC applications, including Word, Excel, PowerPoint, and Outlook. Experience with Facilities Management Software a plus, e.g,. Air Table, Pro-Core, MS Project
- 2- 4 years of Facilities Coordination experience. Construction Project Management and Coordination experience is also relevant. International/Global experience is an asset.
There’s a lot of good stuff that comes along with being a DECIEM team member. Here’s a few of our favourite perks and benefits, in no particular order…
- Generous Vacation & Personal Days, plus additional time off for volunteering in your community, voting, peaceful protesting, celebrating your birthday, and more.
- 6 months of paid time off for new parents (inclusive of all genders).
- Work from anywhere 4 weeks per year.
- A hybrid work model (for applicable roles).
- Summer Friday’s - get off at 1pm all summer long! (for applicable roles).
- Unlimited access to an Employee Assistance Program that includes mental health care, mindfulness programs, and more.
- Access to Development Grants & a LinkedIn Learning membership to help you keep growing and learning.
- A generous discount on DECIEM products for you, your family, and your friends.
We are a People first company that lives by our core values to…
- Do the right thing
- Create impact
- Respect small things
- Care too much
- Be the future
SUSTAINABILITY AND SOCIAL IMPACT
DECIEM’s objective is to build growth and do good things while prioritizing people, animals, and the Earth.
Our Sustainability strategy is focused on fighting climate change, improved waste management, responsible packaging, responsible sourcing and product lifecycle, and water conservation.
In 2020, DECIEM established the Good Fund to support both large and grassroots charities in response to global events.
CREATING A HUMAN WORLD OF BEAUTY
DECIEM is committed to diversity, equity, and inclusion (DEI) by creating meaningful, measurable change in the lives of our team members and in the communities where we operate. Achieving equality is critical to DECIEM and our future. You can learn more about our DEI commitment in our open letter, "
DECIEM is an equal opportunity employer. We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. If you are contacted to be part of our recruitment process and require accommodation, please let us know.
WANT TO JOIN US?
Thank you for reading the whole thing! If you liked what you heard, kindly send us your resume. We really appreciate your effort in applying for this position. However, only those who have been shortlisted for interviews will be contacted. <3
#SP
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