Administrative Assistant II

The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play.

Our Invest Grande Prairie Department is looking for a dedicated Administrative Assistant to join the team.

Position Responsibilities

• Process financial documents, including but not limited to purchase card reconciliations, A/R, and AP. Assist in budget preparation. Support variance analysis and reporting. Procure supplies needed by department.
• Complete various administrative tasks and functions to support the Director and other departmental staff. Provide administrative functioning support, including travel logistics and scheduling; coordination of correspondence, printing and publications. Perform health and safety administration duties as required.
• Meeting and event coordination and logistics, including scheduling, material preparation, venue preparation, food and beverage ordering, agenda, minutes, monitoring and tracking action items. Provide administrative support (task-focused) for special projects. Support continuous improvement projects. Conduct research and collection of data that would inform decisions.
• Coordinate and administer grant and incentive programs delivered by Invest Grande Prairie.
• Other administrative duties as assigned.
  
  

Qualifications

• Required: Office Administration Certificate or an equivalent combination of education and experience.
• Preferred for this job: Completing relevant professional development courses or workshops related to office administration, communication skills, or time management would be an asset.
  
  

Hours

The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.

Compensation

Starting salary $26.96 per hour as per the Out-of-Scope Agreement.

Benefits

Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)

Diversity & Inclusion

The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.

Selection Process

We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.

• To apply for this position, please utilize the "Apply Now" tab on this web page to submit your comprehensive cover letter and up-to-date resume.
• Our application review process includes a thorough evaluation of all submissions. Short-listed candidates will be contacted for interview scheduling.
  
  

Note: After submitting your application and uploading your resume, you should expect to receive an email confirmation indicating that your application for this position has been successfully submitted. If you receive this email, there is no need for any additional contact with us regarding this position.

To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job-specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have.