Administrator, Capital Projects

Role Summary
Reporting to the Manager, Capital Projects, the successful candidate will work closely with both
departments to ensure continued departmental and corporate success. The Administrator, Capital
Projects is responsible for the day-to-day administrative tasks required to support the activities of the
Capital Projects team. This position works across a wide variety of functional areas and teams including departmental leads, external advisors, consultants, vendors and other third parties to ensure successful tracking, reporting and execution.

The successful candidate will have excellent problem solving, task management, organizational,
communication and facilitation skills. They should also be passionate, committed, have strong attention to detail, while at the same time being coachable and open to new methods. They should have a demonstrated track record of administrative experience in a high functioning, fast-paced environment.

Core Responsibilities

• Handle general professional administration of a highly confidential and sensitive nature

across multiple cities.

• Regularly coordinate meetings and conference (audio & video) calls.
• Complete and process expense reports, professional registrations and any other delegated

processes.

• Create all new vendor setups.
• Document production, including creation of presentations, proposals, and other documents.
• Responsible for creating, reviewing and obtaining approval on monthly accruals and cash

forecasting.

• Responsible for the creation of project files in Yardi Construction Manager, including initial

input of project details, budget, any associated contracts, and potential budget adjustments
and creation of change orders, along with generation of project reports from Yardi
Construction Manager, as required.

• Lead the Purchase Order process from creation, through approval and distribution to vendors

ensuring it is accurate and done in a timely manner.

• Lead the monthly invoicing process, ensuring invoices are received, distributed, reviewed,

coded, entered and processed with a high degree of accuracy and urgency.

• Responsible for weekly and bi-weekly meeting minutes.
• Coordinate signatures and approvals of permit forms and other applications or agreements

as required.

• Maintain and update department-level templates and databases.
• Organize travel itineraries and arrangements as needed.
• Support the team’s budgeting of supplies and expenses on a quarterly basis.
• Screen, and where necessary, act upon, all email communications (both internal & external)
• Calendar management

Required Skills and Experience

• Extensive experience with PO’s, capital expenditure, invoice processing, accruals and Yardi
• Familiarity with Yardi Job cost and Construction Manager an asset
• Excellent interpersonal, oral, and written skills to with the ability to liaise with all levels within

the organization; to work effectively with specialists across multiple sectors

• Ability to cover teams of multiple professionals and manage multiple priorities with competing

timelines

• Exceptional time management and organizational skills
• Knowledge of English is essential as you will be working with colleagues, internal

stakeholders, partners and tenants across Canada.

• Advanced knowledge of MS Office
• Ability to work well in a small team environment
• The ideal candidate possesses at least 2-3 years of related experience and a proven track

record in project management, property management, or construction environment

Our people are what makes us different. At Pure Industrial we are committed to workplace diversity and inclusion within our organization; therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. Successful applicants will also be subject to a background check.