Business Coordinator - Wealth Operations

At ATB, we exist to make it possible for our clients, team members and communities. Our purpose is more than aspirational. It's a real commitment we live every day through our values (what we call the ATB ID ).

About

Life at ATB is about more than work. In fact, we’re consistently recognized as one of Canada's top employers thanks to our high-care, high-performance culture, upheld by the three commitments we make to our team members:

Impact in action: No matter where you are in the organization, you're empowered to make an impact in the lives of our clients and communities.

Thrive together: We want you—the unique, authentic you—to feel safe and celebrated at work. We're on a continuous journey to build the most flexible and inclusive programs.

Ready for tomorrow: We want to enable your success through interesting and challenging work, performance enablement, and learning and development.

About The Role

As ATB Wealth Operations Business Coordinator, you will be responsible for providing specialized support to the leadership team and managing the administrative functions of the group in a fast paced environment with constant shifting priorities. We are looking for someone who loves nothing more than delivering exceptional service to their leaders and team, and someone who takes pride in being able to build strong relationships that encourage collaboration and teamwork.

Please Note

• This position is onsite and based at our Calgary Campus located at 3699 63rd Ave NE, Calgary, AB
• This position is a temporary role until June, 2026.
  
  

Accountabilities

• You create a wow experience for all team members by anticipating needs and collaborating to solve business problems. This includes assisting in the onboarding process of new team members which may include some training, securing IT assets and system access.
• You are the “glue” that holds the team together. You take care of day to day team logistics. You are the point person for team communications and coordinating team member “life events” such as celebrating milestones.
• You act as the main support for general office needs and inquiries from the floor, including submitting maintenance requests, floor access permission requests, handling couriers, maintaining stationery and office supplies and answering general questions on floor operations.
• You have a solid knowledge of business rules, some operations processes and policies, and are able to perform operational processing tasks such as scanning and printing cheques, handling shares certificates, and filing.
• You are an organizer, providing coordination and administrative support to the team by managing administrative activities including calendars, travel, reviewing expenses and invoices, coding, and submitting for payment, as well as all team operational items such as technology requests, distribution lists, resources and preparing the teams for various internal and external meetings.
• You have excellent verbal and written communication skills that you will use when preparing a variety of correspondence of a diverse nature and sometimes highly confidential nature, including letters, emails, reports and presentations for audiences at all levels in and outside of the organization.
• You have demonstrated an ability to work with several different teams, effectively managing your time and balancing multiple, sometimes changing, priorities.
• You are known as approachable, collaborative and agile. You look for opportunities to work together with others with an eye towards finding efficiencies. You have a reputation for being extremely professional, delivering exceptional customer service, all while having fun doing it.
  
  

Skills, Experience & Requirements

• Minimum 2 years of professional experience providing administrative support to a team of leaders
• Post secondary education (degree or diploma in Office Administration or Office Professional Certificate) is an asset
• Exceptional service orientation and the ability to provide professional, accurate, and timely support to team members and internal customers
• Highly proficient in office applications (Google Workspace preferred)
• Proactive and responsive to team and customer needs
• Excellent communication, interpersonal and organizational skills
• Ability to maintain strict confidentiality at all times
• Demonstrated ability to build strong relationships and collaborate with a wide variety of individuals from individual contributor to an Leader level
• Strong organizational skills; ability to prioritize and manage multiple tasks
• Agile and comfortable with adapting to new or varying situations
• Ability to work independently as well as in a team environment, fostering respect and cooperation
  
  

Don’t meet all the requirements on the list?

A resume only goes so far in expressing who you are and the unique perspectives you bring. If you believe your skills and experience align with the role—but you might not check all the boxes—we want to hear from you. We encourage candidates from all work backgrounds, equity-seeking communities and experience levels to apply. If you’re seeking a career where your drive, perspective and growth are celebrated, we want to hear from you.

We’re dedicated to building a workforce reflective of those within our communities, and a culture where our team members are equipped with what they need to succeed—their way. Part of creating an inclusive workplace is recognizing our role in advancing Truth and Reconciliation. We are committed to meeting and exceeding the standards set out in the Partnership Accreditation in Indigenous Relations program created by the Canadian Council for Aboriginal Business.

What happens next?

If you are shortlisted, you’ll hear from us after the posting closes. Check out our How We Hire page to learn more about our hiring process. If you need any accommodations throughout this process, please let us know at [email protected]

Stay in touch

We’re excited that you’re interested in a career with ATB. Follow us on LinkedIn , Facebook and Instagram to learn more about what our team is up to.