Real Estate Coordinator (2- years rep term)

JOIN US IN ENABLING TRADE THROUGH CANADA'S LARGEST PORT.

The Vancouver Fraser Port Authority is an arm’s-length federal agency responsible for the shared stewardship of the lands and waters that make up the Port of Vancouver, Canada’s largest port. Our mandate, as outlined in the Canada Marine Act, is to enable Canada’s trade objectives on behalf of all Canadians, ensuring the safe movement of goods through the Port of Vancouver while protecting the environment and considering local communities.

As an organization with a significant impact on communities and businesses across Canada, the Vancouver Fraser Port Authority is dedicated to diversity, inclusion, and sustainability. We strive to create a workplace that mirrors the richness of our community, empowering all employees to achieve their full potential.

The real estate coordinator (term for a period up to 2 years) performs property management and negotiation functions of a less-complex nature, which includes new agreements, amendments, renewals, rental reviews, lease administration, property valuations, inspections, overseeing tenant operations, and enforcing compliance with contractual terms. Provides support for due diligence and feasibility programs, purchase and sale transactions and development projects. Verifies input to property management systems and performs other assigned duties as required.

What you do:

• Administers lease and license agreements of a less-complex nature, as well as, new agreements, amendments, renewals, surrenders, rent reviews, easements and other agreements for the utilization of VFPA property, in accordance with VFPA policies, guidelines and practices
• Inspects and reports on VFPA properties, tenant improvements, including new construction and alterations to ensure compliance with agreement terms
• Prepares routine valuation reports and rental proposals. Carries out market rental surveys and reviews independent appraisal reports. Prepares submissions to management in support of lease or rental review proposals
• Reviews property agreements for completeness and accuracy. Verifies input to property management systems
• Fields real estate inquiries. Liaises with brokers, prospective tenants, and other external stakeholders
• Provides real estate input to Project Review Permit Applications and other organizational projects or initiatives
• Collects overdue rental accounts
• Creates, edits, provides input on marketing materials
• Provides support on property due diligence, obtaining inputs from other departments, liaising with brokers and other external stakeholders, and transaction closing procedures
• Provides support on new agreements, amendments, renewals, surrenders, rent reviews, easements, broker listing agreements, confidentiality agreements, and other agreements related to acquisition or disposition transactions
• Provides support on development projects including site due diligence and feasibility programs, communicating and coordinating with other departments, communicating and coordinating with brokers and other external stakeholders, creating and editing marketing materials
• Provides support, research and investigations relating to due diligence and feasibility programs together with ensuring all materials are appropriately catalogued and accessible
• Assists with the coordination of Access to Information Inquiries by reviewing VFPA property records and documents to ensure appropriate confidentiality. Assists auditors and special examiners, as required

What you bring:

• A diploma in Urban Land Economics, or equivalent, along with a minimum of two (2) years’ experience in a real property management role, including a minimum of one (1) year experience supporting marketing of vacant sites, creating and coordinating real estate marketing materials, and working with the brokerage community.
• Excellent command of Microsoft Word and Excel is required, and working knowledge of PhotoShop required.\
• Experience in database software would be an asset.
• Must have excellent interpersonal and communication skills, including the ability to liaise effectively and positively with both staff and outside contacts.
• Must be a highly motivated and proactive individual with a strong orientation to customer service.
• Must be committed to a philosophy of continuous improvement in all work processes.
• Must have high attention to detail and commitment to a high degree of accuracy and quality of work.

What we offer:

• Market-competitive base salaries and variable incentive plan
• Generous and inclusive benefits offering including retirement benefits plan
• Flexible remote work program
• Earned time off program
• Paid vacation and personal care leave
• Learning, development, and advancement opportunities
• Onsite gym with towel service in a national landmark in the heart of Vancouver’s waterfront
• Friendly, unique, and respectful workplace

Location: Vancouver, Canada

Job type: Bargaining Unit, Full-Time, Term, Hybrid

Working environment: Normal office conditions with occasional field inspections of VFPA properties are required.

This is Canadian-based employment, and it is expected that all employees maintain legal entitlement to work in Canada. Applicants selected to move forward in the hiring process may be subject to background checks, including but not limited to criminal record, credit, and/or reference checks.

At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We welcome applications from all qualified candidates including women, persons with disabilities, Indigenous peoples, and members of visible minorities. Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require support applying to our openings, please contact us at [email protected].

We recognize and acknowledge that we are located on the traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our indigenous relations and commitment to reconciliation, please visit our website.