Senior Executive Assistant

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.

Seeking a seasoned Senior Executive Assistant to support two executives - Chief Sourcing Officer and Vice President, Fresh Procurement, of Loblaw Companies Limited. To be successful in this role the candidate must possess a high degree of professionalism, exceptional organizational and planning skills, the ability to manage multiple priorities, a keen attention to detail, and the ability to build and maintain effective relationships at various levels across the organization.

The role will include assisting the Chief Sourcing Officer and Vice President, Fresh Procurement and the team with certain administrative initiatives, project coordination, developing agendas, project plans and documents . This role requires a high level of anticipation, attention to detail, judgement, confidentiality and problem solving.

Responsibilities:

• Complete a broad variety of administrative tasks for executives including calendar and email management, event planning, travel arrangements, expense reports, preparing, and/or modifying correspondence, materials and agendas, and work on special projects/assignments as required.
• Typically performs a variety of routine office duties involving record and file maintenance, meeting/travel arrangements, planning and execution of on or offsite meetings, processing expense reports, department and company event planning (e.g. off sites, team building, group meetings, holiday party)
• Assists with overall management of the office including and not limited to ordering supplies, communicate repair and maintenance requests, forward and process invoices for payment and handle office vendor partnerships.
• Handle daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, national and international).
• Use professional judgment to screen, prioritize and determine actions for incoming inquires.
• Function autonomously, exercise discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects.
• Handle highly sensitive and confidential matters as part of daily administrative duties.
• Assess priorities for each leader on a daily/ weekly basis and use good judgement and make reasonable determinations of which tasks should take priority over others.
• Support in pre-screening various reporting for accuracy and completeness prior to sharing with Executive for final review.
• Prepare or modify documents such as internal and external presentations, correspondence, reports, memos and emails.
• Display sensitivity to tight deadlines as well as to multiple and changing priorities.
• Prepare for meetings including determining internal deadlines and coordinating to ensure that department anchors and priorities are reflected accurately. and
• Update and develop materials according to client standards before submission and review.
• Follow up and Act as a liaison with various individuals both internally and externally, at all levels of the organization. Items will range from reporting, calendar management and administrative tasks involving multiple stakeholders.
• Support the department by being the lead to coordinate conferences and special events, team meetings, booking conference rooms/meeting rooms /arranging for catering services, technical equipment, materials and serving on committees as appropriate.
• Other administrative support such as filing and photocopying as required.
• Ad hoc assignments as required
  
  

Qualifications:

• 7+ years of Executive Assistant experience. Experience in sourcing, procurement and/or retail is considered a strong asset.
• Proficiency in MS Office with exceptional skills in PowerPoint and a keen attention to detail and high degree of accuracy.
• Superior written and oral communication skills.
• Proficient with business and personal errands
• Excellent interpersonal skills with the ability to foster and develop strong internal and external relationships.
• Able to manage sensitive business information in a confidential and professional manner.
• Superior organizational and time management skills, with the demonstrated ability to work effectively in a fast-paced environment, and juggle multiple priorities
• Organized and able to move quickly within a fast-paced environment
• Strong ability to prioritize multiple projects and manage time well
• Exceptional interpersonal skills in order to effectively source information, obtain approvals and build relationships
• Self-starter, proactive, and flexible
• Polished and professional disposition
• Exhibits Loblaw Companies CORE values and Blue culture to deliver results.
• Travel may be required
  
  

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:

Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

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