S-24-286 | Office Agent, Class II

Details of the position

Job title:

Office Agent, Class II

School / Centre / Department :

Alexander Galt Regional High School

Location :

Sherbrooke (Lennoxville), Quebec

Workload & schedule :

30 hours per week

Monday to Friday

Status :

Regular

Effective Date :

As soon as possible

Salary :

$24.29 - $25.32 per hour

Supervisor :

School principal

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements.

Description of tasks

• Compile data, perform simple calculations, and generate reports.
• Fill out forms, records, purchase orders, standard letters, notices, or other similar simple documents and send them as needed.
• Receive and transfer phone calls; take and relay messages and faxes.
• Provide general information over the phone or in person.
• Greet and, if necessary, direct visitors.
• Complete reports related to phone calls and record messages for the answering machine.
• File documents, books, and records. Repair books, manage the lending of books, equipment, and audiovisual materials, and, if needed, collect late fees.
• Enter text and various data from manuscripts or other sources. Verify the accuracy of these entries or those of different lists or documents.
• May be required to receive, stamp, sort, and file mail and oversee its distribution.
• May photocopy documents as needed.
• May be required to train new office agents (Class II).
• Perform any other related tasks as needed.
  
  

Desired profile

Schooling

Meet one of the following profiles:

• Hold a Diploma of Vocational Studies in an appropriate specialty
• Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.
  
  

Other Requirements

• Have some knowledge of office automation.
• Knowledge of Microsoft Office and Google Environment