Payroll Benefits Coordinator

Access Communications Co-operative Limited is seeking a focused individual who will be responsible for ensuring accurate and timely preparation and administration of payroll and benefits for both in and out-of-scope employees. This includes adherence to collective agreements, legislative requirements, corporate policies, pension and benefits provisions, and internal reporting standards. Access is a fast-paced and dynamic organization that fosters a positive, team-oriented, and innovative work environment. Recognized as one of Saskatchewan's Top Employers and Achievers' 50 Most Engaged Workplaces, as well as a proud 100% Saskatchewan Co-operative, we offer competitive wages and a comprehensive benefits package.

In this position, you will be working in the Human Resources Department.

Key Responsibilities:

Payroll Administration

• Set up and maintain employee records in the payroll system, including onboarding and terminations.
• Process bi-weekly payroll accurately, including employment changes, salary adjustments, and statutory/payroll deductions.
• Review and audit time and attendance records; correct discrepancies (e.g., clock-card errors).
• Ensure accurate administration of taxable benefits and payroll-related allowances.
• Issue Records of Employment (ROEs) and final pay upon termination in a timely manner.
• Conduct regular payroll audits and reconciliations to ensure data integrity and compliance with legislation and internal policies.

Benefits & Pension Administration

• Coordinate enrollment, changes, and terminations for group benefit and pension plans.
• Ensure timely registration and discontinuation of employees with providers.
• Maintain accurate records of coverage, beneficiaries, and salary changes with plan providers.
• Respond to employee inquiries regarding benefits and pension plans; resolve issues in a timely and professional manner.
• Liaise with providers to submit documentation and manage claims for disability, WCB, and other benefits.

Compliance & Documentation

• Prepare and submit statutory forms and reports related to payroll, benefits, and pension plans.
• Maintain compliance with employment standards, pension legislation, and collective agreements.
• Ensure completion and storage of all required documentation, including benefit enrolment forms, beneficiary designations, and personal information updates.
• Send regular reminders to employees to update personal details as required.

System & Data Management

• Manage payroll system updates, imports, and exports; perform system checks and validations.
• Ensure data accuracy for month-end, quarter-end, and year-end reporting.
• Collaborate on software improvements and troubleshoot system issues with vendors and IT.
• Track employee data (e.g., absenteeism, payroll statistics); analyze trends and provide reports to HR and management.

Employee Communication & Support

• Act as the first point of contact for payroll, benefits, and pension inquiries.
• Educate employees on policies, procedures, and entitlements related to payroll and benefits.
• Provide letters of employment, income verification, and documentation support as required.
• Maintain positive, confidential, and professional interactions with employees and external providers.

HR Coordination & Support

• Maintain personnel files and ensure accurate record-keeping for payroll and benefits documents.
• Assist with recruitment and termination checklists and ensure sign-off of all related items (e.g., benefit enrolment, equipment inventory).
• Assigns and tracks employee access tools such as security FOBs, gas cards, and service-related equipment; ensures proper documentation, return, and updates during onboarding, transfers, and terminations.
• Support departmental projects and contribute to process improvements and HR initiatives.

Organizational Alignment

• Provide guidance on the interpretation of collective agreements and policies as they relate to payroll and benefits.
• Demonstrate professionalism and uphold organizational values.
• Support a culture of safety and compliance by adhering to all corporate policies and procedures.

Competencies for Success:

• Diploma in Business with Human Resources courses or a Diploma in Human Resources from a recognized learning institution.
• Certifications, Licenses, Designations – Payroll Compliance Professional r (PCP) – National Payroll Institute
• Minimum of two year of experience using HRIS – Payroll ADP-Workforce Now and understanding accounting principles.
• Strong organizational, interpersonal and communication skills are essential.
• Advanced experience with Excel spreadsheet and word-processing applications is required.
• Clear Criminal Record Check.

The Benefits?

• Great Salary!
• Outstanding Benefits Package, including Health, Dental and Vision.
• Amazing staff discounts on all services.
• Company matched Pension plan.
• Ongoing training and development opportunities
• Volunteer Opportunities! We do good things in the community, and everyone here is a part of that.