Facilities Coordinator

Requisition ID: 94923

Job Category: Administration/Support

Location: Winnipeg, MB, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Responsibilities

• Organize and oversees office moves and reconfiguration changes
• Coordinate and oversee vendors for office repairs, maintenance and other facility needs
• Liaise with Property Management
• Update monthly Headcount Report and office Floorplans
• Responding to emergency situations involving the office, such as maintenance requests
• Procure necessary materials and equipment for maintenance and repairs
• Hire and oversee training and supervision of staff
• Coding/approving and processing vendor invoices
• Submitting client invoices through online portals
• Assist project managers and proposal support coordinators with office proposals and project work when required
• Oversee office supply inventory
• Assist employees with expense accounts
• Oversee and facilitate office document storage and archiving
• Attend Joint Health & Safety committee meetings to assist in identifying, initiating and coordinating corrective actions required to maintain office HSE
• Provide administrative support to the quality leads during audits and coordinate quality meetings
• Manage minutes and actions of office committee meetings, assist in planning events
• Management of PPE inventory
• Placing 310 Max tickets for repairs etc.
• All other duties as required
  
  

Skills And Experience

• College Diploma or University degree in Finance, Accounting or Business Administration from an accredited institution
• 5-10 years operational and office experience
• Minimum 5 years of experience using SAP an asset
• Excellent Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Ability to work well under pressure, prioritize tasks and meet deadlines
• Ability to assist in a positive and constructive manner
• Strong organizational, interpersonal and communication skills
• Excellent customer service skills with internal staff and external vendors
• Ability to safely lift up to 25lbs
• Ability to bend and stand for long periods of time
• Competency with office tools (i.e. copiers, scanners, fax machines, telephone systems).
• Self-starter and able to work with minimal supervision.
• Certificate in First Aid is an asset
  
  

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer
  
  

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally
  
  

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.