Office Clerk, Traffic & Accounting

About SSA Marine Canada Ltd.

SSA Marine Canada Ltd. is a diversified and integrated group of marine logistics companies committed to the success of our people, our customers, and our communities, to sustain and grow Canada’s trade economy for the benefit of all Canadians. Our role in Canada’s supply chain is essential. It’s a responsibility and a privilege, one that inspires us to deliver expert solutions that help move cargo and people across the globe for our customers reliably, safely, and professionally.

The Position

SSA Marine Squamish Ltd. is hiring a part-time Office Clerk, Traffic & Accounting at our Squamish office, reporting to the Operations Manager. The Office Clerk, Traffic & Accounting will be part of Local 517 of the International Longshore and Warehouse Union (ILWU).

The Office Clerk, Accounting & Traffic has a multifaceted role that combines responsibilities from accounting, invoicing, payroll, and traffic management. This position is crucial for ensuring the smooth operation of financial transactions, accurate invoices, timely payroll processing, and efficient traffic coordination within the organization, working closely with various departments, including operations, maintenance, and customer service.

Part-time employees at SSA Marine Squamish Ltd. may be scheduled to work up to four shifts per week, with shifts occurring on any day from Monday to Sunday. This scheduling applies year-round and offers flexibility in terms of the days and times worked. During peak periods, the Company may assign a fifth shift each week, with a limit of up to two additional shifts per month.

Additionally, as outlined in the collective agreement, Article 25, part-time employees will be considered "regular employees" for specific Articles.

Key Responsibilities

These are the responsibilities the Office Clerk will be performing, but not limited to:

• Perform full-cycle accounting, including transaction entry, bank reconciliations, financial statements, and GST/PST reconciliation
• Prepare and distribute invoices for cargo and services; manage accounts receivable and collections
• Provide scheduled and ad hoc reporting on invoices and receivables to management
• Manage payroll for ILWU 500 and 514, including timecard entry, non-billable costing, and file transfers to ADP
• Administer foreperson’s option and report on hours, vacation, earnings, refusals, and pool interchange
• Support maintenance by ordering parts, entering work orders, and reconciling inventory discrepancies
• Provide general administrative support, including handling calls, faxes, and co-worker assistance
• Offer holiday relief for invoicing and payroll duties
• Organize company social functions such as the Christmas party

Qualifications & Skills

The ideal candidate will have a strong understanding of logistics operations and the ability to manage the flow of goods effectively within a terminal environment. You will possess a high level of attention to detail and business acumen, ensuring that all cargo movements are tracked accurately from receipt to departure. Your communication skills will be essential for interacting with team members, customers, and stakeholders to ensure smooth operations and timely updates on shipments.

The following qualifications and skills will contribute to your success in this role:

• Experience with logistics or terminal operations (marine, rail, or warehousing industries preferred)
• Strong attention to detail in tracking cargo and managing vessel lineups, railcar statuses, and cargo pickup notifications
• Excellent communication skills for collaborating with customers and team members to ensure smooth operations
• Ability to manage multiple tasks and coordinate shipments efficiently under tight timelines

Benefits of Working with SSA Marine

• A compensation package that includes 4% of gross wages, exclusive of holiday pay and overtime, in lieu of benefits.
• Access to learning and professional development opportunities to support you and your career development.
• Free parking
• Enjoy a company culture that is steeped in care for employees and where community and diversity, equity, and inclusion are valued.

To Apply

As part of our hiring process, we use the Predictive Index Behavioural Assessment to better understand how your natural work style aligns with the role and our company culture. While we encourage applicants to complete the assessment, it is not a mandatory requirement to apply for any open roles. The assessment takes only 10-15 minutes to complete and has no right or wrong answers—just be yourself!

Please follow this link to complete the assessment: PI Assessment.

To learn more about our operations and company culture, mission, and vision, please view our website at www.ssamarine.ca

SSA Marine is committed to Employment Equity. We welcome and embrace applicants with diverse experiences, abilities, backgrounds, and perspectives. If you have preferred pronouns, please let us know when you apply.

Furthermore, we are committed to providing an inclusive and accessible environment. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request.

If you are looking to join a dynamic and supportive team, we would love to hear from you. Please submit your resume. We thank all applicants for their interest; however, only those selected for an interview will be contacted.