Marketing Coordinator

Groupe Nordik is the leading creator of wellness spa villages, including the largest spa (Chelsea, QC) and the largest event sauna (Whitby, ON) in North America.

Since opening our doors in 2005, we have grown to now welcome over 500,000 visitors per year across our 3 existing locations (Nordik Spa Village Chelsea (QC), Thermea Spa Village Winnipeg (MB), and Whitby (ON)).

Our team of 700 employees brings our operations to life through their innovative approach to well-being. Each team at Groupe Nordik plays an important role in making our ambitious creations a reality.

Every one of our colleagues is a passionate individual who wants to make a difference. This passion, combined with innovation, allows us to grow.

What you will do:

The Marketing Coordinator plays a vital role in supporting our Marketing and Sales team by ensuring seamless communication, coordination, and execution of marketing strategies.

This position is essential in maintaining the voice and image of our brands, collaborating with internal and external teams, and managing marketing projects from conception to completion.

Responsibilities:

• Facilitate communication between teams, ensuring timelines and deliverables are met;
• Act as liaison between marketing and other departments to ensure project alignment and cohesive communication;
• Coordinate meetings, events, and other activities, including preparing agendas, taking minutes, and following up on action items;
• Assist in the development and evaluation of marketing strategies by assembling sales forecasts, setting objectives, and organizing promotional presentations;
• Maintain and update marketing materials, ensuring accuracy and relevancy;
• Oversee the production and distribution of marketing collateral, including brochures, flyers, and promotional items;
• Create and manage tasks in ClickUp, ensuring clarity in deadlines and priorities;
• Oversee workflows, set up automation, and track progress to enhance project efficiency;
• Enter and process Purchase Orders (POs) accurately in the system, ensuring all details are correct and aligned with project requirements;
• Track and monitor billing associated with marketing projects, ensuring invoices are received, processed, and matched with POs;
• Coordinate with vendors and internal finance teams to resolve any discrepancies in billing and ensure timely payment;
  
  

To be successful in this position you will need:

• Minimum of College degree in Marketing, business or equivalent;
• Minimum of 2 years’ experience in a similar role ;
• Experience using ClickUp or other project management tools;
• Excellent written and verbal communication skills;
• Bilingualism essential (French and English) to support our operations outside of Quebec;
• Ability to thrive in a fast-paced, dynamic environment.
  
  

Your profile stands out because of your:

• Analytical mind and attention to details;
• Good judgment and autonomy;
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint);
• Familiarity with social media platforms and content management systems;
• Creative thinker with strong problem-solving abilities.
  
  

Salary & Benefits:

• Competitive salary according to Groupe Nordik’s pay scale;
• Access to a comprehensive benefits package, including telemedicine;
• Free spa access for you and one guest;
• Discounts on food, massage, and aesthetic services at our spas;
• Free access to an on-site gym;
• A warm working environment with free parking and non-alcoholic drinks;
• Personalized training and development program.
  
  

Work schedule and status:

• Monday to Friday, 40 hours/week (Full-time);
• Hybrid role.