Administrative Assistant

Administrative Assistant

"Building financial foundations for families to empower them today and leave a legacy for tomorrow".

Experior Financial Group Inc. is looking for a highly organized Administrative Assistant to join our team. This role involves a variety of office tasks, including greeting visitors, answering phone calls, handling mail, managing office supplies, and ensuring a clean, efficient office environment. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced setting.

As a member of our team, you will enjoy a positive work environment and be part of a dynamic group that values dedication and enthusiasm. We offer excellent opportunities for career advancement to those who are committed and strive for excellence.

Responsibilities:

• Greet and assist visitors, answer phone calls, and direct inquiries to the appropriate department or individual.
• Receive, sort, and distribute incoming mail; prepare outgoing mail, including packages and correspondence.
• Scan, organize, and file physical and digital documents, ensuring proper archiving and easy access.
• Shred confidential documents in accordance with company policies and privacy regulations.
• Maintain a clean and organized office environment, including common areas, conference rooms, break rooms etc.
• Assist with routine office tasks such as copying, faxing, and data entry as needed.
• Assist with various office projects or tasks as assigned.

Qualifications:

• Prior office or administrative experience preferred but not required.
• Must be within commutable distance and feel comfortable working 100% on-site.
• Strong verbal and written communication skills; professional interaction with staff, agents, visitors, and carriers.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Discretion in handling sensitive and confidential information.
• Friendly, approachable, and customer focused.
• Excellent time management and organizational skills.
• Strong problem-solving abilities.
• Reliable, punctual, and committed to meeting deadlines.
• Proficient with computers and quick to learn new systems.
• Positive attitude and openness to constructive feedback.
• Meticulous attention to detail and accuracy.
• High school diploma or equivalent; additional college coursework or certifications a plus.
• Must reside and be authorized to work in Canada.
• Proficiency in French or Spanish is an asset; willingness to learn these languages valued.

What Experior Financial Group Inc. can offer you:

• Work-life balance with paid vacation and sick days
• Competitive compensation
• Comprehensive medical, dental, and vision benefits
• Career growth and development opportunities
• Diverse team environment
• On-site parking and weekly grocery orders (on-site only)
• Straight day shifts with no weekends
• Company events and celebrations
• Tuition reimbursement
• Company-provided equipment

Employees were surveyed in June 2023 and Experior Financial Group Inc. has been certified a Great Place to Work!

Experior Financial Group Inc. is committed to job posting transparency. The Administrative Assistant position is currently an open and vacant role within the organization.