Personal Injury Legal Assistant

Seeking a Personal Injury Legal Assistant with experience in Ontario accident benefits and tort litigation to support a growing practice in Woodbridge, ON. The ideal candidate will have hands-on experience managing personal injury files, coordinating medical records, communicating with clients and insurers, and providing administrative support to lawyers.

Responsibilities

• Assist with personal injury files involving motor vehicle accidents and slip-and-fall claims.
• Conduct client intakes, open files, and organize supporting documentation.
• Prepare OCF forms, notice letters, authorizations, and correspondence for lawyer review.
• Communicate with clients, insurance adjusters, treatment providers, and opposing counsel.
• Request and follow up on medical records, clinical notes, employment records, and insurance documents.
• Track deadlines, appointments, outstanding requests, and file-related tasks.
• Maintain organized electronic accident benefits and tort files.
• Assist with documentation for Licence Appeal Tribunal proceedings and civil litigation.
• Coordinate document signing and update the firm's practice management system.
• Provide general administrative and legal support to lawyers.

Qualifications

• Previous experience working in an Ontario personal injury law firm is required.
• Experience supporting both accident benefits and tort files.
• Familiarity with OCF forms, medical record requests, and insurer correspondence.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple files, prioritize tasks, and meet deadlines.
• Professional and compassionate communication with injured clients.
• Proficiency in Microsoft Office, PDF software, and electronic file management.
• Experience with CosmoLex and DocuSign is an asset.
• Legal Assistant or Law Clerk diploma is an asset.
• Self-motivated, proactive, and able to work independently while keeping lawyers updated.