Health & Safety Administrator

Pitt Meadows Plumbing and Mechanical Systems (PMP) has been a leader in the plumbing and mechanical industry for over 40 years. We pride ourselves on being a family-owned and operated company. We specialize in pre-fabrication, modular systems and installation of large-scale residential, commercial, institutional, educational, and medical design-build plumbing and mechanical projects.

Our company is growing fast, and we are looking for a Health & Safety Administrator to join our Health & Safety team

at our Main Office in Maple Ridge.

Reporting to the Health & Safety Manager, the Health & Safety Administrator provides administrative support for the Health & Safety department.

Specifically, the Health & Safety Administrator will…

• Maintain controlled copies of policies, procedures, safe work practices, Job Hazard Analyses, Exposure Control Plans and forms.
• Keep electronic files organized.
• Support document review cycles .
• Provide support on the Return to Work program and coordinate with sites, employees, Worksafe BC, WCB-Alberta, and medical representatives as needed.
• Keep orientation records, certificates, expiry dates, instructor records and competency documentation.
• Coordinate safety-training registrations, scheduling, participant notices, materials, attendance records and completion evidence.
• Track site-specific orientations, BCCSA / ConstructSafe cards and client-required site access credentials.
• Prepare routine summaries of outstanding training, expiring qualifications and unresolved documentation.
• Maintain audit-ready evidence for COR, internal audits, client reviews and regulatory inspections, including audit schedules, document requests and evidence indexes.
• Administer the Joint Occupational Health & Safety Committee — meeting scheduling, minutes, posting requirements, member terms and training, and recommendations tracked through to closure.
• Collect and track subcontractor safety documentation, insurance certificates, WorkSafeBC clearance letters and third-party prequalification records.
• Keep current records of required postings, inspections, statistics and other assigned compliance evidence.
• Receive and organize incident reports, witness statements, photographs, forms and supporting records.
• Maintain investigation and corrective-action trackers
• Follow up on overdue corrective actions and escalate unresolved or higher-risk items
• Assist with routine data entry and trend summaries.
• Support claim intake, file organization, correspondence tracking, appointment and meeting coordination, and completion of approved forms.
• Maintain confidential claim and return-to-work records
• Coordinate routine communication among the worker, supervisor, payroll, Human Resources, treatment providers and WorkSafeBC as directed by the Health & Safety Manager.
• Track plan milestones, restrictions and reassessment dates
• Compile routine weekly and monthly reporting
• Prepare clear charts, presentations and briefing materials in Microsoft Excel and PowerPoint.
• Perform other related duties as assigned.

Skills & Requirements

• Strong communication and interpersonal skills.
• Strong work ethic
• Strong time management skills.
• Strong skills in MS Office (Word, Excel, Outlook)
• Comfortable with technology
• Strong data entry skills
• Excellent memory skills
• Deadline-driven
• Able to work effectively individually, as well as collaboratively.
• Able to follow directions
• Proactive
• Reliable
• Team player
• Detail-oriented and organized.
• Able to multitask
• Fluent in English (written and spoken)
• Able to work with minimal supervision and self-motivated.
• Strong customer service skills
• Must be legally entitled to work full-time hours in Canada.

Education and Experience

• Experience in database management is required.
• Familiarity with Bamboo HR, UKG, Procore and/or Site Docs is a strong asset.
• A minimum of 3 years of experience in an administrative or coordination role in construction, industrial, manufacturing, health and safety, human resources or a similarly regulated environment is preferred.
• Post-secondary education in business administration, office administration, occupational health and safety, human resources or a related field is preferred; an equivalent combination of education and relevant experience will be considered.
• Experience handling data for over 500+ employees is required.

Who are you?

• You value teamwork and consider yourself a true team player.
• You represent yourself and your work with passion and pride.
• You strive to do the right thing, always.
• You want a challenging yet rewarding position.

Compensation: $57,000 to 83,000/year + 5% RRSP + 100% Company-paid Health & Dental Benefits + Life Insurance + Health Spending Account + Phone allowance.

To know more about us, please visit our website https://www.pittmeadows.net/

Check us out on LinkedIn https://www.linkedin.com/company/pitt-meadows-plumbing/

See our employee reviews on Indeed https://ca.indeed.com/cmp/Pitt-Meadows-Plumbing-&-Mechanical-Systems/reviews

Applications will not be accepted at our office or on the job site – online applications only.

We thank all candidates for applying; however, only those selected for an interview will be contacted.