Administrative Assistant Specialist

Rockies

• Vail
• Beaver Creek
• Breckenridge
• Park City
• Keystone
• Crested Butte
• Grand Teton Lodge Company
• Vail Resorts Headquarters

West

• Heavenly
• Northstar
• Kirkwood
• Stevens Pass

Northeast

• Stowe
• Okemo
• Mount Snow
• Hunter
• Attitash
• Wildcat
• Mount Sunapee
• Crotched

Mid-Atlantic

• Liberty
• Roundtop
• Whitetail
• Jack Frost Big Boulder

Midwest

• Wilmot
• Afton Alps
• Mt Brighton
• Alpine Valley
• Boston Mills & Brandywine
• Mad River Mountain
• Hidden Valley
• Snow Creek
• Paoli Peaks

Canada

• Whistler Blackcomb

Australia

• Perisher
• Falls Creek
• Hotham

Administrative Assistant Specialist

Date: Aug 21, 2026

Whistler, BC, Canada

Company: Whistler Blackcomb

Shift Type: Winter Seasonal 2026/2027

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• RSP Options (after 12 months or 2000 cumulative hours of service)
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time Roles Are Eligible For The Above, Plus

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary

The Scheduler plays a critical role in the successful operation of the Whistler Blackcomb Ski & Ride School by creating, maintaining, and optimizing instructor schedules to support daily business demands. This position works closely with Ski & Ride School leadership, instructors, and operational partners to ensure appropriate staffing levels, efficient resource allocation, and exceptional guest experiences.

The Scheduler must balance guest demand, instructor availability, certification requirements and operational priorities while responding effectively to changing conditions throughout the season.

Job Specifications

• Starting Wage: $23.00/hr - $28.59/hr
• Employment Type: Winter Seasonal 2026/2027
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: Yes

Job Responsibilities

• Create and maintain daily, weekly, and seasonal schedules for Ski & Ride School instructors
• Ensure staffing levels align with lesson demand forecasts, operational requirements, and budget targets.
• Monitor instructor availability, time-off requests, and scheduling preferences.
• Assign instructors to lessons based on certification levels, teaching experience, language skills, and guest needs.
• Communicate professionally and effectively with employees and leaders across the Ski & Ride School.
• Support a positive workplace culture through proactive communication and collaboration.
• Other duties as assigned

• High School Diploma or GED Equivalent required, Bachelor’s Degree in related field preferred
• Intermediate to advanced proficiency with Microsoft Office applications, particularly Excel.
• Must be able to communicate fluently in English
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong analytical and problem-solving skills.
• A Knowledge of Ski & Ride School operations and instructor certification pathways is preferred.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 516837

Reference Date: 08/24/2026

Job Code Function: Administrative