Equipment Pool Coordinator

Section: Roads Operations

Division: Linear Infrastructure Services

Department: Community Infrastructure

Initial Reporting Location: Frobisher Depot

Job Status: Permanent Position

Number of Vacancies: 1

Union Affiliation: CUPE 4705 Outside Unit

Hours of Work: 80 hours bi-weekly

Shift Work Required: Shift work may be required

Rate of Pay: $33.90 per hour

The start date will follow the selection process.

Main Function

Responsible to the Citywide Foreperson to hire and lease equipment for the Linear Infrastructure Services division and ensure that the appropriate administrative and financial controls are adhered to in compliance with City of Greater Sudbury’s (City) Purchasing By-laws. Maintain a central equipment pool and warehouse area.

Objectives

• Efficiently operate and optimize the City’s central equipment pool by ensuring timely availability, proper maintenance, and cost-effective utilization of equipment before external rentals are considered.
• Ensure all equipment procurement, rental, and contractor activities comply with City purchasing by-laws and standards through effective coordination, record-keeping, and monitoring of vendor performance and financial controls.

Duties

• Operate a central equipment pool and ensure optimal use of the pool prior to renting from external suppliers. Store, issue and receive hand tools, machines, operating equipment, personal protective equipment, and safety equipment.
• Inspect, test, maintain and conduct minor repairs on small engines, equipment and hand tools. Coordinate

equipment repairs.

• Oversee equipment rental and contractors to ensure that suppliers have provided the City with the appropriate Thak

equipment as specified in the Tender Call, in accordance with City’s Purchasing By-law.

• Under the supervision of the Citywide Foreperson, negotiate rates with contractors and rental companies in the best interest of the City for equipment that is not under contract.
• Coordinate the rental of vehicles and equipment with users and vendors and supply equipment to users in a timely manner. Deliver equipment, supplies and materials.
• Verify condition of rental vehicles on receipt and on return to vendors.
• Conduct reference checks on prospective rental and contract equipment suppliers. Audit contractor qualifications and training requirements.
• Provide up-to-date equipment operating procedure forms.
• Maintain an electronic inventory of equipment and material and monitor inventory levels.
• Perform routine clerical duties such as filing, record keeping, processing invoices for payment, completing various performance and control reports such as expenditure reports, inspection reports, service reports, accident reports, damage settlements reports, etc. Maintain various logs.
• Maintain a clean and organized warehouse area. Perform other routine labour, as directed.
• Develop and maintain a thorough working knowledge of the City's Health and Safety policies and the applicable provincial legislation listed therein.
• Perform other related duties as required.

Note: The above duties are representative of a typical position and are not to be construed as all inclusive.

Qualifications

Education and Training

• Successful completion of Secondary School (Grade XII) Education.

Experience

• A minimum of three (3) years of directly related experience.

Other Requirements

• Mechanical equipment knowledge, as to specifications, equipment capabilities, operation, and tendering procedures.
• Capable of maintaining work records and understanding equipment service manuals.
• Demonstrated ability related to file maintenance, email applications, spreadsheet applications and information input/retrieval.
• Proven capability in dealing with the public and proven conflict resolution skills.
• Ability to perform the essential duties of the position.
• Demonstrated reliability, professionalism, and accountability in meeting job responsibilities.
• Must be physically capable of operating a vehicle safely, possess a valid Class G driver’s licence, and have an acceptable driving record.

This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.

Development opportunity rate of pay: $32.21 per hour. The successful candidate will be paid at the reduced rate until the minimum qualifications have been met.

How To Apply

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.

We must receive your resume before 11:59 p.m. on Monday, August 24, 2026. For those providing a French language resume, please also include an English version.

• Click on the Apply for Job button.
• Follow the step by step application process.
• Ensure you attached a cover letter and resume. Acceptable file types are:
• .doc
• .docx
• .txt
• .pdf
• .rtf
• Once completed, review your application and click on the Submit button.
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada?

The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

For technical difficulties, issues, questions or accommodations with an application made online email [email protected]