Administrative Penalty Screening Officer Part-time (Temporary Approx. 8 months)

People, Place, Prosperity

Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity.

Job Profile

The City of Cambridge is currently seeking an Administrative Penalty Screening Officer - Part-time (Temporary Approx. 8 months).

What you will be doing

• Conducts online and in person screening reviews in accordance with the City of Cambridge Administrative Penalty System bylaw, City by-laws, legislation, policies, and procedures. Review cases via written submissions provided electronically, ensuring accessibility for individuals with diverse needs.
• Reviews relevant documentation (e.g., penalty notices, notes, submitted statements and/or supporting documents) and independently renders decisions including cancelling, reducing, affirming, and extending time to pay penalty fees.
• Enters, posts, and balances/reconciles fine payment data to the penalty notice management system. Investigates and resolves discrepancies in penalties and revenue.
• Downloads electronic penalty notice data files to the Penalty notice management system. Reviews, verifies, corrects, uploads, and reconciles data as required.
• Prepares and distributes written decisions. Summarizes meeting notes and inputs to the case management.
• Prepares and presents submissions and subject matter expertise as a representative of City of Cambridge at hearing reviews.
• Liaises with the Financial department regarding refunds and remittances.
• Monitors outstanding orders and transmits defaulted files to the defaulted fines liaises with Finance.
• Recommends ways to improve existing procedures and methods. Prioritizes work per policy and legislated deadlines.
• Educate and inform the public about City of Cambridge by-laws, policies, and Administrative Penalty System processes using inclusive communication strategies.
• Engage with diverse communities to foster trust and understanding of administrative processes.
• Employ conflict resolution strategies that prioritize de-escalation and respectful dialogue.
• Uphold integrity, honesty, and procedural fairness while addressing barriers to equitable outcomes.
• Participate in training, mentoring, and initiatives that promote fairness and inclusion within the Administrative Penalties System framework.
• Perform other duties as assigned

Education

2-year Diploma. Law Clerk, Legal Office Admin, Community Justice Services or Court Services.

Experience and Knowledge

• At least 1 year of experience in interpreting and applying legislation, by-laws, policies, regulations, and/or Administrative Penalty System processes and procedures.

• Experience in administrative law, adjudication, or mediation.

• Membership in the Society of Ontario Adjudicators and Regulators (SOAR) and/or the Law Society of Ontario is preferred.

We will ask you for these items if you are hired

Proof of your current and valid certificate(s) and/or educational qualifications.

Worker Health and Safety Awareness Training certificate from the Ministry of Labour. (may be obtained post offer)

Valid G driver's license.

Current and valid Police Criminal Record and Judicial Matters Check to be provided prior to commencement in this position.

Rate of pay

This position is within the Non-Union Salary Schedule and has an hourly rate of $42.00 per hour.

Location of Position

This position works out of City Hall, 50 Dickson Street, Cambridge, Ontario. (Subject to Change)

Hours of work

Three days per week, 8:30 a.m. to 4:30 p.m. (21 hours per week).

Advertisement expiration date

Interested candidates should apply at www.cambridge.ca/careers. This posting will close on August 5, 2026.

Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact [email protected] to make your needs known in advance.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.