MBA Administrative Assistant

Discover

The Opportunity

Saint John, NB

Administrative

Experienced

Full-time

$21.43 - $26.66 / hour

Competition Number: #189-25.26

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Pension plan

Life Insurance

Disability Insurance

Employee Assistance Program

Tuition Aid

Closing Date: July 22nd, 2026 at 4:00 PM

FACULTY OF BUSINESS: MBA PROGRAM

The UNB Saint John MBA Program provides a 12-month intensive graduate program. The program, with support from other UNB departments, manages admissions, advising, curriculum development, partnerships, recruitment, experiential learning, and alumni relations.

What We Offer

Full-time | 2-Year Term | Saint John (Uptown, MBA Building) | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Additional Working Conditions

• Travel may be required between the MBA Uptown campus, the UNB Saint John main campus, and other venues within the City of Saint John.
• Able to bend, lift, and move boxes, supplies, or equipment weighing up to 25 lbs.

Salary Range: $21.43 - $26.66 per hour

YOUR FOCUS

Reporting to the Manager, Operations & Partnerships, the MBA Administrative Assistant provides administrative and project management support to the MBA Director and MBA support staff. This position coordinates MBA activities, administration and program tracking.

• Serve as the first point of contact for MBA program inquiries and escalate messages as required.
• Prepare and send routine communications to students, faculty, and external stakeholders.
• Maintain organized files and records for program policies, regulations, and template documents.
• Update the annual student handbook and MBA Regulations manual.
• Manage mail, shipping, and receiving for the program office.
• Coordinate with Facilities and ITS for room setup, technology support, repairs, and maintenance.
• Provide administrative support for projects, track timelines, and monitor follow-ups.
• Maintain and update program calendars, including key academic dates and deliverables.
• Coordinate exams, including space bookings, collection of student deliverables, and invigilator arrangements.
• Ensure program webpages and documents remain current, accurate, and aligned with UNB guidelines.
• Coordinate onboarding and training setup for administrative systems, including CRM, Microsoft Office, calendars, and booking tools.
• Support recruitment and HR processes, including interview scheduling, reference checks, and onboarding preparation.
• Prepare and track financial documentation, including purchase orders, travel expenses, reimbursements, and payment requisitions.
• Support purchase card reconciliation and liaise with vendors as required.
• Order office supplies, monitor inventory levels, and maintain an organized supply room.
• Provide class administration support by responding to student inquiries and directing them to appropriate resources.
• Support program communications through internal and external platforms, including social media updates.
• Assist with coordination of student-led committees and activities.
• Support planning and delivery of program events on and off campus, including logistics, communications, and on-site coordination.
• Provide administrative support for special projects, events, and initiatives.
• Perform additional duties in support of MBA program operations as required.

What You Bring

• College diploma in Business Administration, Office Administration, or a related field.
• 2-3 years progressive administrative experience in a fast-paced office environment, preferably within a post-secondary, government, or similar professional setting.
• A combination of education and experience may be considered.

Additional Strengths

• Strong interpersonal skills and a high level of verbal and written communication skills.
• Skilled in the Microsoft O365 Suite and other technology for process improvement.
• Willing to learn new technologies to enhance job function.
• Strong organizational skills, time management skills, and attention to details.
• Ability to be flexible, multi-task, and prioritize tasks.