Administrative Coordinator

Thames Talbot Land Trust (TTLT) is seeking an organized and detail-oriented Administrative Coordinator

to join our team and support the smooth day-to-day operation of our office, our donor and supporter

database, and our financial administration. If you are inspired by our mission and enjoy being the person

who keeps things running behind the scenes, we would love to hear from you.

Position Title: Administrative Coordinator

Reports to: Development Manager

Location: London, Ontario

Hours of work: 37.5 hours per week, typically worked between Monday-Friday, 8:30 am - 4:30pm, with some evening and weekend work as needed.

Term: Full-time, Permanent

Start Date: Flexible start between late August to early September

Compensation: Annual salary of $49,000 to $52,000 with benefits

This is a full-time, permanent position with employer-paid health and dental benefits package, employer

matched contributions to retirement plan, 2 weeks paid vacation with additional 3 paid days off (usually

taken between Christmas and New Years Day but flexible), and professional development opportunities.

TTLT also typically provides an annual cost of living adjustment plus opportunity for merit increases

based on performance evaluations.

About Thames Talbot Land Trust

Thames Talbot Land Trust (TTLT) is an environmental charity with a mission to protect, restore, and

nurture nature within Elgin, Middlesex, Oxford and Perth counties and the City of London. Established in

2000, TTLT has built a dedicated network of staff, volunteers, and community partners who work

together to conserve important natural and agricultural lands and inspire a connection to nature at the

local level.

TTLT permanently protects more than 2,600 acres of land across 32 sites (and counting), which are

home to more than 100 species at risk. As one of the first land trusts to receive the Conservation

Excellence Award from the Centre for Land Conservation, we are committed to striving towards a

greener future for all living beings.

Working with TTLT means flexible working hours, an office located where you can enjoy nature on your

breaks and a close-knit team of passionate people to work with. We are committed to equity and

diversity and aim to ensure that people from all walks of life are welcome, safe, included, and valued in

all aspects of our work.

Position Summary

The Administrative Coordinator keeps TTLT's office running smoothly and supports the organization's

financial administration and donor database. This role manages general office administration, maintains

accurate records in TTLT's CRM and financial systems, and provides bookkeeping support in partnership

with TTLT's bookkeeper. The Administrative Coordinator also provides light HR administrative support,

including tracking vacation and leave records and helping coordinate hiring processes.

Key Responsibilities

Office Administration

• General administration for the organization such as mail, phone, and monitoring general

email inquiries;

• Management of accurate organizational records and documents (including archived

materials) according to the Records Management Policy;

• Development and review of internal process documents and policies as required;

• Management of contractors and suppliers;

• Maintenance of office/equipment (indoor/outdoor) inventory log for insurance purposes;

• Event support such as ordering materials and supplies for outreach and stewardship events;

• Order and maintain office supplies as needed, and ensure sufficient stock of outreach

materials (e.g. pamphlets, brochures, swag);

• Support departments in preparing, coordinating, and circulating material for board and

committee meetings;

• Research and identify grant opportunities that align with our organization's goals and

objectives;

• Support training of staff on administrative procedures.

Database & Records Management

• Maintain accurate and up-to-date donor records in TTLT's CRM system, ensuring proper

tracking of donations, acknowledgments, and communication history;

• Management of TTLT's supporter database to ensure accurate and detailed records are kept

and legal obligations are met.

Financial Administration

• Financial administration for the organization such as processing donations and receipts,

organizing financial records, and communicating with TTLT's bookkeeper;

• Provide bookkeeping support including reconciling expense and donation reports, and

processing invoices and payments.

HR Administrative Support

• Support adherence to TTLT's HR Manual (e.g. tracking vacation days, sick days, and leaves of

absence);

• Organize job ad postings through a variety of platforms and share information with

partners/volunteers to ensure broad exposure for job postings.

Experience, Abilities & Skills

Must have

• Strong organizational skills and a high level of attention to detail;

• Experience maintaining records in a database or CRM system (e.g. Salesforce or similar);

• Experience with bookkeeping or financial administration, such as processing invoices,

reconciling records, or working with a bookkeeper;

• Excellent written and oral communication skills;

• Ability to manage multiple projects, prioritize work, and problem-solve with minimal

supervision;

• Strong interpersonal skills and ability to work collaboratively as part of a small, close-knit

team;

• Proficiency in Microsoft Office (Word, Excel, PowerPoint);

• Willingness to work flexible hours and accommodate unplanned requests;

• A commitment to anti-racism and supporting accessibility and inclusivity through all aspects

of your work.

Assets

• Experience with QuickBooks or similar accounting software;

• Experience working in a non-profit or charitable setting;

• Experience supporting HR or hiring administration;

• Knowledge in nature conservation and/or environmentalism;

• Valid Ontario driver's license.

We are committed to a selection process and work environment that is inclusive and barrier-free. We

encourage applications from all qualified individuals, including applicants from all cultures and

backgrounds, racialized communities, diverse sexual and gender identities, and physical or mental

abilities. As well, accommodation will be provided in all parts of the hiring process. We request that

applicants please communicate specific needs to facilitate planning.

How to apply

• Please submit your application through the submission link by 11:59 PM (EST) on July 19th 2026.

• Applications will be assessed according to the experiences, skills, and abilities listed above. Your

application can be in any format that you feel best demonstrates how you meet these criteria.

• Link for application submission: https://airtable.com/appwROWoXIlzLUCr9/pagP8tDuGYNGR6EIN/form

We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted.