Executive Assistant

Georgian Bay Family Health Team

Location: Collingwood, Ontario

Job Type: Part-time Contract

Start Date: July 2026, 6 months with possibility of extension.

Salary: $38 – $42 per hour depending on experience.

Hours of work: 20 hours per week (0.5 FTE), within the hours of 8am to 5pm, Monday to Friday.

Benefits: A comprehensive health, drugs, vision and dental package and Healthcare of Ontario Pension Plan (HOOPP). No other benefits are provided with this contract.

The Georgian Bay Family Health Team is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Executive Director and Leadership Team. This part-time contract offers an opportunity to contribute to a progressive, collaborative healthcare organization dedicated to improving access to high-quality primary care for our communities.

The successful candidate will be a proactive professional who thrives in a fast-paced environment, manages multiple priorities with ease, and consistently demonstrates exceptional attention to detail, discretion, and professionalism.

Our region offers outstanding four-season recreation for those who enjoy the outdoors. Georgian Bay Family Health Team (GBFHT) is a progressive, interdisciplinary team and an active partner in the South Georgian Bay Ontario Health Team (OHT), with strong community relationships across the region. We offer a collaborative work environment, a modern EMR system and AI scribe, and opportunities for ongoing professional development. Services include Lung Health, Healthy Aging, Nutrition Counselling, Cardiovascular Rehabilitation, Mental Health Counselling, and Telemedicine.

Key responsibilities

• Provide administrative support to the Executive Director and Leadership Team.
• Manage calendars, coordinate meetings, and schedule appointments.
• Prepare agendas, meeting packages, correspondence, reports, presentations, and other documentation.
• Record and distribute accurate meeting minutes and follow up on action items.
• Assist with Board and committee meeting logistics, including preparation of governance materials.
• Organize and maintain electronic files and confidential records.
• Coordinate special projects and assist with organizational initiatives as required.
• Liaise professionally with physicians, staff, Board members, external partners, and stakeholders.

Experience

• Demonstrated experience as an Executive Assistant or in a senior administrative support role.
• Advanced proficiency with the Microsoft Office Suite, including Outlook, Word, PowerPoint, Teams, and SharePoint.
• Strong working knowledge of Microsoft Excel, including spreadsheets, formulas, formatting, sorting/filtering, and data management.
• Proven ability to maintain confidentiality and handle sensitive information with professionalism.
• Experience supporting Boards, committees, or senior leadership within a healthcare or not-for-profit environment is considered a strong asset.

Skills

• Exceptional organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Meticulous attention to detail and a commitment to producing accurate, high-quality work.
• Excellent written and verbal communication skills.
• Ability to work independently while exercising sound judgment, initiative, and discretion.

Benefits

• Flexible work schedule (approximately 20 hours per week).
• Opportunity to work with a collaborative and dedicated healthcare team.
• Meaningful work that supports the delivery of quality primary care throughout the Georgian Bay region.
• A professional and supportive work environment where initiative and excellence are valued.
• A comprehensive health, drugs, vision and dental package and Healthcare of Ontario Pension Plan (HOOPP).

If you are an organized, dependable professional who enjoys supporting leadership and contributing to an organization that makes a difference in the community, we encourage you to apply.

We look forward to reading your cover letter highlighting why you would be a good fit with our team. Send this along with a copy of your resumé to ***email_hidden*** .

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

To learn more about the Georgian Bay Family Health Team please visit our website at https://gbfht.ca/