Administrative Assistant - Calgary, AB

Contract Position: Administrative Assistant

Calgary, AB (Hybrid Position)

Dr. Laura (www.drlaura.live)

About Dr. Laura

The Dr. Laura brand is an impactful platform that is growing globally. The content and messages delivered help thousands of people successfully navigate complex career and life challenges. This purpose-driven brand also seeks to help organizations thrive and create better work cultures.

This brand (www.drlaura.live) includes the podcast, Where Work Meets Life TM, a blog, keynote speaking, and Laura’s books.

Position Summary

The current role is a contract position ranging from 28 - 32 hours per week to start (with availability on each weekday), with the opportunity to grow as the business expands. The hourly rate will begin at $25/hour.

Laura is a visionary with plenty of ideas and connections, juggling a lot in both work (professional/keynote speaking, a potential TV series/film project based on her psychological thrillers, a globally charting podcast, etc.) and life (family, charity events/philanthropic causes). She needs a structured personality to help keep things organized and on track. This person would develop a strong, collaborative relationship with Dr. Laura, including daily communication and touchpoints. They would be instrumental behind the scenes: coordinating the moving pieces to help keep projects moving, ensuring Laura meets deadlines and re-prioritizes as needed. This person would care about the brand and purpose and would look for ways that it can continually grow and thrive.

This role will offer variety and exposure to different global experts and is a chance to learn and grow oneself while supporting an important platform for a better world.

Key Responsibilities

• General Administrative Support: Monitor Dr. Laura’s inbox and calendar to identify and prioritize key tasks for timely completion; leverage CRM tools to support business development activities; liaise with internal and external stakeholders; manage scheduling; accounting administration (invoice creation and follow up).
• Coordination of Keynote and Speaking Engagements: Research and apply for speaking opportunities, draft and edit proposals, oversee booking logistics, schedule travel, and conduct thorough post-event follow-ups to gather feedback.
• Podcast, Blog, and Media Coordination: Facilitate seamless guest communications, evaluate and vet guest and media requests, schedule meetings and podcast recordings, oversee blog scheduling, and effectively manage deadlines and deliverables.

Our Ideal Candidate

You bring a calm, steady, and genuinely positive presence to the team. You’re someone who can step into a fast-moving, ever-changing environment and stay grounded and adaptable no matter what the day brings. When priorities shift or things get busy, you don’t get overwhelmed—you adjust with ease, think clearly under pressure, and help create a sense of stability. You’re highly organized and detail-oriented, with a strong ability to manage competing demands while keeping everything moving smoothly behind the scenes.

You communicate with warmth, clarity, and professionalism, and you naturally bring a sense of ease to colleagues, clients, and podcast guests alike. You’re proactive, solutions-focused, and always thinking a step ahead—anticipating needs, keeping priorities on track, and stepping in to support without needing to be asked. Open to feedback and committed to growth, you take pride in doing things well as you support Dr. Laura and her growing platform.

Required Characteristics

• Agile and Adaptable: Demonstrate flexibility and adaptability when plans or priorities change.
• Stress Management: Calm under pressure, able to manage emotions during busy periods and competing demands.
• Organized and Detail-Oriented: Maintain strong organizational skills and keen attention to detail.
• Strong Communicator: Exhibit exceptional proficiency in English, both written and verbal, with a solid understanding of corporate communication practices.
• Proactive Planner: Enjoy daily, weekly, and monthly planning to ensure smooth operations.
• Time Management: Proven ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced working environment.

Qualifications

• Diploma or Bachelor's Degree: A diploma or degree in business administration, communications, psychology, or a related field is preferred but not required if commensurate experience.
• Professional Experience: experience in an administrative assistant role is an asset, preferably supporting fast-paced entrepreneurs or professional speakers/influencers.
• Office Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Canva, CRM systems, and project management tools.

Why Join Us?

You’ll be part of a dynamic and purpose-driven brand that is making a global impact to help people and organizations thrive.

Here's why you should consider joining our team:

• Inspiring Work Environment: Collaborate with a visionary leader who is passionate about making a difference. Your contributions will directly impact people globally.
• Growth and Development: This role offers diverse experiences, providing you with the opportunity for personal and professional growth in a supportive environment.
• Variety of Responsibilities: Enjoy a role that encompasses a wide range of tasks, ensuring that no two days are ever the same.
• Innovative Culture: We encourage creativity and initiative. You’ll have the freedom to suggest new ideas and improvements that enhance our mission.
• Team-Oriented Atmosphere: Join a friendly and collaborative team that values open communication and mutual support in an inclusive workplace culture.
• Work-Life Wellness: We believe in the importance of maintaining a healthy balance between work and personal life, allowing you to thrive in both.

If you're ready to embark on a fulfilling journey with a brand dedicated to creating a positive impact, we invite you to apply and be a part of our exciting growth story!

How to Apply

If you are based in Calgary and a proactive and dedicated professional looking to make a significant impact, we would love to hear from you! Please submit your resume and a cover letter detailing how your skills and experience are relevant and why you want to work for Dr. Laura. Also include your ideal blend of home versus office time (our office is located in the Eau Claire area). Please make sure your cover letter is in your voice and not heavily reliant on AI.

Email: Amelie at ***email_hidden*** with the subject line "Dr. Laura – Administrative Assistant Application."

Application Deadline: EOD July 22, 2026 Applications will be reviewed on a rolling basis, and we encourage interested candidates to apply early as the role may be filled once a suitable candidate is identified.

P3 Productions Inc. is an equal opportunity employer and welcomes applicants from all backgrounds to apply.