Fractional Controller

Canada’s Sports Hall of Fame

Fractional Controller

Part-time financial leadership for a national charity - Calgary-based

About Canada’s Sports Hall of Fame

Canada’s Sports Hall of Fame (CSHoF) is a national institution and registered charity dedicated to preserving and sharing the profound impact of sport on Canada’s identity. Since 1955, it has been the country’s only national museum of sport, honouring the Athletes, Builders, and Trailblazers who inspire change, strengthen communities, and lead with purpose. As home of the Order of Sport—Canada’s highest sporting honour—CSHoF celebrates the full breadth of Canadian sport and brings the stories of its leaders to life through curation, education, and recognition. From national education programs and digital exhibits to public nominations for the Order of Sport, we connect Canadians of all ages with sport as a force for inclusion, leadership, and national pride.

The Role

This is a hands-on, fractional engagement providing senior financial leadership. You'll deliver the analysis, forecasting, and reporting that inform strategy, while building and running the day-to-day finance operations that give the President & CEO and Board the clarity to make sound decisions through the organization's next stage of growth.

Engagement: Part-time/fractional, estimated ~2 days per week and scalable. Independent-contractor arrangement preferred.

Reports to: President & CEO.

Works with: Vice President & COO and Executive Assistant who supports day-to-day bookkeeping and data entry; an external HR Consultant; the external auditor (PwC); and the Board’s Finance & Audit Committee.

Location: In-office, Calgary-based preferred.

Key Responsibilities

Section 1: Budgeting, Reporting & Audit

· Lead the financial development of the annual operating budget in partnership with the CEO, COO, and budget leads within a cross-functional team.

· Finalize the annual external audit.

· Prepare and submit quarterly financial packages to the Board, including budget vs. actual analysis and fund-specific summaries.

· Provide quarterly financial statements alongside the year-end audited financial statements to CSHoF’s bank

· Produce annual and quarterly cash-flow projections for Board and executive team review, supporting forecasting and reserve planning.

· Prepare and distribute a monthly internal financial information package to the CEO and COO>

· Meet biweekly with CEO, COO & EA to present internal finance package (monthly, budget vs actual, cash flow projections, payables & receivables).

· Coordinate and prepare all materials for the Finance & Audit Committee (FAC) quarterly.

· Attend Finance & Audit Committee and Board meetings to present results and support governance reporting each quarter.

Section 2: Financial Controls, Systems & Risk Management

· Maintain and implement strong financial controls across the organisation.

· Manage and maintain the organization’s accounting system (QuickBooks Online, Plooto) for data integrity and reporting accuracy.

· Monitor monthly cash burn and runway.

· Provide financial reports for project funding & reporting, grant reporting, applications, or donor reporting.

· Prepare regular Museum Assistance Program (MAP) financial report submissions and reporting as required.

· Lead continuous improvement of financial processes, systems and reporting to strengthen efficiency, internal controls and decision-making.

Section 3: Bookkeeping, Payroll & Reconciliation

· Review and verify monthly credit card entries and reconciliations.

· Reconcile monthly bank statements.

· Provide second signatory and approval on payment transactions as required/requested.

· Process biweekly payroll using Ceridian.

· Prepare Records of Employment (ROEs).

· Prepare and submit monthly GST filings to the CRA.

· Support preparation of the annual Charity Information Return (T3010) by June 30.

Section 4: Human Resources

· Ensure payroll compliance, including accurate vacation accrual accounting and payroll reporting.

· Advise the CEO, COO and HR Consultant on the financial implications of HR decisions (e.g., compensation, benefits, and leave policies).

· Provide supervision and technical guidance to the Executive Assistant.

Section 5: Contracts, Insurance & Investment

· Review and manage all organisational insurance policies.

· Provide financial review of internal and external contracts to ensure budget alignment and identify financial risks and cash flow implications.

· Provide reporting, cash-flow forecasting, and recommendations on the investment portfolio (e.g., endowment funds) to support CEO and Board decision-making.

What You Bring

· CPA designation, with nonprofit/charity sector experience strongly preferred — fund accounting, restricted vs. unrestricted funds, and CRA charity compliance (T3010, GST/PSB rebates).

· QuickBooks Online expertise; familiarity with Dext, Plooto, Ceridian, Moneris, and SharePoint is an asset.

· A hands-on generalist who is comfortable moving between the detail and the big picture, and operating without a team beneath them.

· Strength in planning, forecasting, and process improvement — a builder, not just a compliance bookkeeper — with a bias toward progress over perfection.

· A communication style that translates numbers into plain language for a Board and non-finance colleagues.

· Comfort operating in a growing, evolving environment, and building order and structure without overcomplicating things.

Structure & Compensation

We’re intentionally flexible and open-minded on both structure and compensation. The right package will depend on experience, scope, and whether the role is structured as an employee or contractor engagement. Hours are part-time (~2 days per week) and outcomes-based.

How to Apply

Please submit a brief cover note and résumé outlining your nonprofit finance experience and your fit with the responsibilities above. We’ll prioritize candidates with charity-sector and QuickBooks Online experience.

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