Payroll Administrator

Payroll Administrator

Human Resources | Payroll

*More than one position may be filled*

If you are someone who finds satisfaction in getting the details right, enjoys solving complex problems, and believes every employee deserves to be paid accurately and on time, this could be the opportunity you've been looking for.

At the City of Brandon, you'll find more than a job. You'll find a career with purpose, opportunities to grow, and a collaborative team that values integrity, innovation, and exceptional service. As a Payroll Administrator, you'll play a vital role in supporting more than 750 employees and partner agencies by helping process approximately $2.3 million in gross wages every two weeks. Your work directly supports the people who deliver essential services to our community every day.

If you're looking for meaningful work where your expertise is valued and your contributions make a difference, we'd love to hear from you!

Please apply online with your cover letter and resume: Careers | City of Brandon

What We Offer

At the City of Brandon, we believe great people build great communities. That's why we're committed to creating a workplace where employees feel supported, valued, and empowered to build rewarding careers.

When you join our team, you'll enjoy:

• Competitive compensation of $64,387.84 to $69,471.35 (2026 rates).
• Comprehensive health and dental benefits.
• A defined benefit pension plan.
• Paid vacation, sick leave, and other applicable leaves.
• Professional development and career growth opportunities.
• A collaborative, respectful, and inclusive workplace.
• Meaningful work that positively impacts our community.
• The stability of working for one of Manitoba's largest municipal employers.

Position Details

• Position: Full-time, Permanent
• Hours: 36.25 hours per week
• This position is not part of a collective agreement and is open to all interested applicants. The City of Brandon reserves the right to underfill this position.
• Closing Date: Applications will be accepted until the position has been filled.
• This competition will include testing and an interview.
• Please Note: Successful applicants must obtain satisfactory results from a criminal background investigation.

About the Role

As part of the Human Resources team, the Payroll Administrator is responsible for administering the City's bi-weekly payroll for hourly and salaried employees and partner agencies. This role ensures payroll is processed accurately, confidentially, and in compliance with applicable legislation, City policies, and multiple collective agreements while delivering exceptional customer service.

What You'll Do

You will:

• Process accurate and timely bi-weekly payroll for hourly and salaried employees.
• Review, verify, and process timesheets, payroll reports, employee changes, and payroll adjustments while resolving discrepancies with supervisors.
• Calculate earnings, special payments, retroactive pay, salary adjustments, vacation accruals, statutory holiday banks, continuous seniority dates, taxable benefits, and other payroll-related calculations.
• Process payroll deductions including income tax, pension, medical and insurance plans, union dues, garnishments, charitable donations, and other legislated or voluntary deductions.
• Prepare government, pension, benefit provider, union, T4, T4A, Record of Employment, survey, year-end, remittance, and other legislated payroll reports.
• Prepare payroll-related accounts payable, accounts receivable, general ledger reconciliations, journal entries, and payroll reporting for managers and external organizations.
• Maintain accurate employee payroll records, including new hires, employment information, rates of pay, deductions, addresses, and payroll system updates.
• Respond to payroll inquiries from employees, supervisors, government agencies, and the public while researching and resolving payroll issues.
• Train and support City employees on payroll coding, payroll submissions, and payroll-related processes.
• Collaborate with Information Technology to maintain payroll systems, test software updates, and ensure ongoing system reliability.
• Follow up with managers regarding outstanding payroll approvals and ensure legislated deadlines are consistently met.
• Review, interpret, and apply payroll-related provisions contained within City policies and multiple collective agreements, including CUPE, IAFF, BPA, E-911, and ATU.
• Develop, recommend, document, and implement improvements to payroll procedures, GOGs, and related processes.
• Accept employee benefit and insurance payments during approved leaves of absence and provide payroll information to collective agreement bargaining teams.

Please Note: These duties are not intended to represent a complete list of responsibilities. Additional duties may be assigned as operational requirements dictate.

What You'll Bring

Required Qualifications

• Grade 12, G.E.D., C.A.E.C., or Mature High School Diploma.
• Post-secondary education in Business Administration, Management, Human Resources, Accounting, or an equivalent combination of education and related experience.
• Payroll Compliance Practitioner (PCP) certification, or willingness to obtain the designation within a defined period.
• Minimum three (3) years of experience administering a computerized payroll system.

Preferred Qualifications

• Training in general accounting practices.
• Minimum three (3) years of experience using Dayforce.
• Five (5) or more years of payroll administration experience.

Working Conditions

This position offers a balance of independent work and collaboration within a supportive Human Resources team. You'll manage multiple priorities, exercise sound judgment, build strong working relationships across the organization, contribute to continuous process improvement, and help deliver high-quality payroll services. This position reports to the Payroll Officer.

Ready to Join Our Team?

If you're passionate about accuracy, enjoy helping people, and are looking for a career where your work truly matters, we'd love to hear from you.

Apply online with your cover letter and resume.

For a complete job description, please contact ***email_hidden***.

Equity, Diversity & Accessibility

The City of Brandon is committed to creating an inclusive, respectful, and barrier-free workplace. Accommodation is available throughout every stage of the recruitment and selection process in accordance with the Accessibility for Manitobans Act (AMA). If you require accommodation, please let us know.

We thank all applicants for their interest. Only those selected to move forward in the competition will be contacted.

Follow the City of Brandon on Facebook or X to learn about future career opportunities as soon as they're posted.