Office Administrator (Part-time Contract - 1 year term)

Office Administrator

Hourly Rate: $22–$32 per hour, commensurate with experience and qualifications.

Benefits: Paid vacation and sick leave

Location: Regina, Saskatchewan (In‑office)

Employment Type: Part‑time Contract

Hours: 20 hours per week

Contract Term: One (1) year, with possibility of extension

Start Date: As soon as possible

Join a Team Supporting Saskatchewan's Mining Industry

Are you a highly organized, detail-oriented professional who enjoys keeping things running smoothly behind the scenes? Do you thrive in a collaborative environment where no two days are the same? The Saskatchewan Mining Association (SMA) is looking for a dependable and proactive Office Administrator to play a key role in supporting our daily operations.

This part-time opportunity is ideal for someone who enjoys variety in their work, takes initiative, and is comfortable managing multiple priorities within a small organization.

About the Saskatchewan Mining Association

The Saskatchewan Mining Association (SMA) is a not-for-profit, industry-funded organization representing Saskatchewan's exploration and mining sector. Through government, public, and member engagement, we advocate for a strong and sustainable mining and exploration industry. Our member companies play a vital role in supplying the minerals that support food production, clean energy, technology, and economic growth in communities across Saskatchewan and around the world.

Position Summary

The Office Administrator is central to the efficient operation of the SMA office. This role provides administrative, organizational, and logistical support across a variety of functions, including office management, executive support, event coordination, and basic financial data entry.

Key Responsibilities

General Office Coordination

• Coordinate day‑to‑day office operations, serving as a primary administrative contact

• Manage incoming and outgoing email, phone, courier, and mail

• Maintain office inventory and coordinate ordering of supplies

• Coordinate records management and file organization (digital and physical)

• Assist with email distribution lists and database updates

• Assist with accounts payable and receivable entries in Quickbooks Online

Administrative & Executive Support

• Provide administrative support to the President and SMA staff

• Schedule meetings, manage calendars, and coordinate meeting logistics

Travel, Logistics & Bookings

• Coordinate hotel and vehicle bookings for staff

• Manage confirmations, itineraries, and related documentation

• Support logistical planning for meetings, conferences, and workshops

Other Responsibilities

• Coordinate name tags, registration materials, and other event supplies

• Support special projects and administrative initiatives as assigned

Qualifications & Experience

• Minimum 2–3 years of administrative or office coordination experience

• Post‑secondary education in office administration or related experience is an asset

• Highly organized and detail-oriented

• Demonstrated ability to manage multiple priorities independently

• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)

• Proactive and resourceful

• A strong communicator with excellent interpersonal skills

• Flexible and comfortable working in a small-team environment

• Committed to providing professional and responsive support

• Experience with databases, and Mail Merge is an asset

How to Apply

Interested candidates should submit a résumé and brief cover letter outlining their experience and suitability for the role to ***email_hidden*** by J uly 17, 2026.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.