Senior Administrative Assistant

This is a contract role for the term: July 20, 2026-March 31, 2027.

Who – The Company

Our client is a large, complex public sector organization that delivers essential services to millions of people across the province. With a diverse workforce and broad operational mandate, the organization is committed to excellence, innovation, and providing high-quality services that support communities and drive positive outcomes.

What- The Role

Provide administrative support for contract and grant activities, including preparing and tracking agreements, supporting procurement processes, maintaining accurate records and reports, and ensuring compliance with policies and procedures. The role responds to stakeholder inquiries, coordinates documentation and approvals, supports invoicing and general office operations, and contributes to team initiatives.

Duties of the Contract and Grant Co-ordinator include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities.

Duties will include the following but are not limited to:

• Prepare, review, and track contracts, agreements, and related documentation
• Support procurement activities
• Maintain accurate financial, statistical, and administrative records and reports
• Record tracking in Excel
• Proof and format word documents
• Coordinate approvals, signatures, and document control processes
• Respond to inquiries from internal teams and external stakeholders
• Monitor deadlines and maintain tracking systems for contracts and deliverables
• Support invoicing, accounts receivable, reporting, and compliance with policies and procedures
• Organize and maintain electronic and paper filing systems
• Provide general administrative and office support, including meeting coordination
• Assist with team projects and continuous improvement initiatives
• Copy, scan, fax, file and perform records management of physical and digital documents
• Take meeting minutes.

Who – The Candidate

• Strong attention to detail and accuracy.
• Exceptional relationship-building and customer service skills with internal and external stakeholders.
• Driven to deliver excellence and achieve results in an administrative environment.
• Strong verbal and written communication skills, including in-person, phone, virtual, email, and letter correspondence.
• Excellent organizational and prioritization skills with the ability to meet deadlines and produce high-quality work.
• Ability to manage competing priorities and deadlines.
• Proficiency in Microsoft 365 and data systems.

How much

$30-34/hr commensurate with experience + 4% vacation pay

Where

Edmonton, AB.

When & How To Apply

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