Operations & Communications Coordinator

Location: Quispamsis, NB

Hours: Monday to Friday, 8:30 AM – 4:30 PM (Some overtime required for scheduled evening/weekend member events)

Position Type: Full-time, Permanent

We are a dedicated non-profit organization serving over 1,500 entrepreneurial REALTOR members across the region. With a close-knit, highly collaborative team of 9, our mission is to provide exceptional support, education, and advocacy for our members. We take pride in our nimble, supportive office culture—we are a small team where everyone wears multiple hats, works hard, and steps up to help one another succeed.

Position Summary

We are seeking a versatile, highly organized, and proactive Operations & Communications Coordinator. This unique hybrid role is the engine room of our daily operations. You will split your time between driving our member communications, collaborating on brand strategy, executing high-profile member events, providing vital governance support to our committees, and ensuring our Quispamsis office runs seamlessly as the Executive Assistant to the CEO.

If you are a master multi-tasker who loves variety, has a creative eye for design, and thrives in a supportive team environment, we want to hear from you.

Key Responsibilities

Brand Elevation, Marketing & Communications

• Brand Stewardship: Work actively to elevate and maintain our organizational brand across all communication channels.
• Committee Collaboration: Work hand-in-hand with our Marketing Committee to develop materials and execute promotional initiatives.
• Content Creation: Design visually appealing graphics and layouts using Canva for quarterly member newsletters, limited social media content, and urgent member broadcasts.
• Stakeholder Relations: Coordinate and establish regular meetings with real estate office managers and help organize regional town hall meetings.

Event Management

• Annual Conference: Act as a key coordinator for our flagship annual conference, managing logistics, vendors, and seamless execution.
• Annual Golf Tournament: Support the planning, vendor coordination, and tournament-day execution of our highly anticipated annual golf event (a multi-month project).

Governance & Executive Support

• Board & Committee Support: Coordinate logistics for Committee meetings (including the Marketing Committee), prepare agendas, and accurately record and distribute official meeting minutes.
• Executive Assistance: Provide high-level administrative support to the CEO, including calendar management, scheduling, and document preparation.

Office Operations & Administration

• Facilities Coordination: Maintain a clean, welcoming, and organized office environment (including coordinating with office cleaners).
• Office Supplies: Keep the office running smoothly by managing inventory and restocking essentials (from stationery to coffee and milk).

Qualifications & Skills

• Experience: 3+ years of experience in an administrative, executive assistant, communications, or event coordination role.
• Industry Knowledge: Familiarity with the Real Estate industry or professional associations is considered a strong asset.
• Design Skills: Proficiency with Canva to quickly build out clean, professional marketing materials and templates.
• Communication Mastery: Exceptional written and verbal communication skills, with a sharp eye for detail when drafting minutes and member broadcasts.
• Event Planning: Proven experience in Event Management, with the ability to handle logistics for both small meetings and large-scale conferences.
• Interpersonal Vibe: A positive, team-first attitude. You are approachable, professional, and comfortable interacting with entrepreneur members, committee volunteers, and executives.

What We Offer

• Competitive base salary
• Comprehensive Health and Dental plan
• Registered Retirement Savings Plan (RRSP) contributions
• 3 weeks of paid vacation to start
• A supportive, friendly, and community-driven workplace culture right here in Quispamsis

To Apply

Please submit your resume and a brief cover letter explaining why you are the perfect fit for our team to ***email_hidden*** by Sunday, July 5th, 2026.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.