Women's Housing - Joan's Place- Food Systems Coordinator - Full Time - Permanent

YWCA Regina

Women’s Housing – Joan’s Place

Food Systems Coordinator

Department

Women’s Housing

Position Title

Food Systems Coordinator

Hours of Work

37.5 weekly – Monday to Friday 9:30a-5:30p - flexible

Position Type

Permanent

Reports To

Manager of Joan’s Place

Start Date

As soon as possible

Salary

$46 605.00 to $48 964.38 – starting – three step scale

Work Location

Varies - onsite at Joan’s Place as well as preforming pick up and delivery of food

Open To

Internal and External Applicants

Application Deadline

1pm - Friday July 10, 2026

POSITION PURPOSE

The Food Systems Coordinator is responsible for coordinating food services and essential supplies that support women

and children staying in YWCA Regina's shelters. Reporting to the Shelter Manager, this role manages regular food orders,

pickups, and deliveries between the Regina Food Bank and YWCA program sites to ensure consistent access to nutritious

food while reducing waste and improving operational efficiency. Working collaboratively with Shelter staff, the position

supports a trauma-informed, culturally responsive environment in which food and supplies are provided with dignity,

choice, and respect. Core areas of responsibility include food planning and utilization, inventory and purchasing oversight,

and coordination of selected household operations related to food services and supply management. The role contributes

directly to YWCA Regina's mission of creating safe, dignified, and supportive spaces for women and children rebuilding

their lives.

KEY RESPONSIBILITIES

Food Coordination & Planning ( 35%)

Coordinate food orders, pickups, and deliveries between the Regina Food Bank and YWCA program sites.
Plan menus in accordance with Canada's Food Guide, ensuring balanced, nutritious meals appropriate for women

and children, including those with dietary, cultural, religious, or medical needs.

Implement food utilization strategies to minimize waste and maximize available resources.
Organize and manage bulk food days and large-scale food pickups.
Ensure safe food handling, storage, preparation, and quality standards are maintained in accordance with public

health and food safety requirements.

Inventory & Supplies Management ( 25%)

Monitor and maintain inventory levels for food, hygiene items, and essential household and program supplies across

shelter locations.

Purchase groceries and household supplies as required, in accordance with approved budgets and purchasing

procedures.

Maintain accurate records of purchases, inventory, receipts, and related documentation.
Report inventory levels, budget variances, or supply concerns to the Shelter Manager.
Identify supply shortages or surpluses and adjust ordering to maintain consistent availability

Collaboration & Communication ( 15%)

Facilitate effective coordination and communication between YWCA Regina and the Regina Food Bank.
Collaborate with Shelter staff to ensure food systems align with daily shelter operations.
Identify and recommend opportunities to improve efficiency, access, and responsiveness to community needs

related to food and supplies.

Client Support & Environment ( 15%)

Contribute to a welcoming, trauma-informed, and culturally responsive shelter environment.
Serve as a positive role model for residents and include them in daily routines where appropriate.
Support food service in a way that upholds resident dignity and choice, recognizing that mealtimes are an important

part of shelter life.

Maintain confidentiality and appropriate professional boundaries with residents at all times.
Continue developing knowledge of Indigenous cultures, traditions, and community engagement practices, and apply

this understanding in daily work.

Health, Safety & Household Coordination ( 10%)

Maintain health, safety, and sanitation standards in food preparation areas and shared spaces.
Monitor the cleanliness of the shelter and coordinate housekeeping tasks with the Shelter Manager.
Identify household maintenance needs and coordinate repairs when required.
Support basic care of program vehicles related to food pickups and deliveries, including cleanliness and reporting

maintenance concerns.

Follow shelter emergency and safety protocols, including responding appropriately to a crisis or volatile situation.
Perform other related duties as assigned.

WHAT WE’RE LOOKING FOR

We know that skills and experience are built in many ways. Community involvement, formal credentials, lived

experience, non-traditional career paths and volunteer work are all valued here. If you meet most of these qualifications

and are deeply committed to the mission of YWCA Regina, we encourage you to apply. Please use your cover letter to

speak to the experiences — paid or unpaid — that have prepared you for this work.

Education

• Completion of Grade 12 (high school diploma) or equivalent.

An equivalent combination of education, training, and lived or work experience will be considered

Certifications and License

• Food Safe Handling Certificate (or willingness to obtain within [timeframe] of hire).

Standard First Aid and CPR certification (preferred at time of hire; candidates willing to obtain it shortly after starting

will be considered, and it is required before working independently on the floor).

Valid Class 5 driver's license is required for this position

Experience

• One to two years of experience in a role involving food coordination, kitchen operations, inventory or supply

management, or community/social services support.

Experience working in a shelter, social services, healthcare, hospitality, or community-based setting is an asset.

Knowledge, Skills & Abilities

• Strong organizational and coordination skills, with the ability to manage food orders, pickups, deliveries, and

inventory across all shelter locations while maintaining accuracy under competing demands.

Solid understanding of safe food handling, storage, and preparation standards, including allergen awareness and

sanitation requirements in shared kitchen environments.

Ability to plan balanced, nutritious menus in accordance with Canada's Food Guide, accommodating diverse dietary,

cultural, religious, and medical needs.

Sound record-keeping and basic budgeting skills, with the ability to track purchases, monitor inventory, and report

variances accurately.

Working proficiency with everyday computer tools (email, Microsoft Teams, spreadsheets, inventory or ordering

systems).

Ability to work both independently and collaboratively within a team, exercising sound judgment and a solutions-

oriented approach. • Strong interpersonal skills, with the ability to interact respectfully with residents, staff, and

community partners such as Regina Food Bank.

Demonstrated cultural awareness and respect for women and children from diverse backgrounds, and the ability to

apply trauma-informed and culturally responsive principles in daily work.

Commitment to upholding resident dignity, choice, and confidentiality in the delivery of food and supports.

PREFERRED QUALIFICATIONS

Experience working with Indigenous communities and cultures, or a demonstrated willingness to engage respectfully

and continue learning.

Experience supporting individuals with complex needs, including those experiencing homelessness or fleeing

violence.

Knowledge of Trauma-Informed Care and family violence dynamics.
Experience in food service, menu planning, inventory management, or a related field.
Lived experience relevant to the populations served.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Work Environment: Work is performed across YWCA Regina shelter sites and involves regular travel to the Regina

Food Bank and other community partner locations for food and supply pickups. The role works in shelter and shared

kitchen environments serving women and children, which may at times include contact with individuals in crisis.

Physical Demands: Regular lifting, carrying, and moving of food and supplies (up to 25 kg / 55 lbs); standing and being

on your feet for extended periods; and frequent driving for pickups and deliveries.

Schedule: 37.5 hours per week, Monday to Friday, 9:30 a.m. to 5:30 p.m., with some flexibility required for occasional

evenings, food pickups, deliveries, bulk food days, and program needs.

Special Conditions: A valid Class 5 driver's license is a mandatory requirement of this position, as regular travel for

food and supply pickups is an essential function of the role. A satisfactory Criminal Record Check, including a

Vulnerable Sector Check, is required prior to start.

HOW TO APPLY

Please reference “JP Food Systems Coordinator” clearly in your application. Applications that do not include this

reference may be deemed ineligible.

YWCA Regina invites applicants to voluntarily self-identify as Indigenous (First Nation, non-status, Métis, or Inuit) or as

a member of another equity-deserving group in their cover letter and/or resume. Self-identification is entirely voluntary and

will not be used in any way that disadvantages applicants.

INTERNAL APPLICANTS: Submit a letter or statement of interest from your YWCA Regina email address to

***email_hidden***.

EXTERNAL APPLICANTS: Submit a cover letter and resume to ***email_hidden***.

NOTE: Professional references will be requested from finalists only. Please do not include references with your initial

application.

YWCA REGINA EMPLOYMENT BENEFITS

4% employer RRSP contribution (employee-directed, no match required) available after three months of employment.
Employer-paid extended health and dental benefits, with option to enhance coverage at minimal employee cost —

available after three months of employment.

Paid vacation, accrued based on hours worked, starting at 3 weeks annually and increasing with years of service.
10 statutory holiday days plus 3 YWCA Regina–recognized paid days annually.
Paid sick days annually, with carryover provisions.
Access to the YWCA Regina vehicle fleet for work purposes (with applicable credentials).
Access to the organization’s on-site fitness facility.
Casual dress code and flexible work week.
In-house training & development and cultural teachings
A value-driven team committed to equity, care, and community impact.

OUR COMMITMENT TO EQUITY & INCLUSION

As an organization led by and for women, YWCA Regina is deeply committed to building a team that reflects the full

diversity of our community. We strongly encourage applications from Indigenous peoples (First Nations, Métis, and Inuit),

Black people, racialized persons, people with disabilities, 2SLGBTQIA+ individuals, newcomers, and all others who bring

perspectives that enrich our work.

We understand that systemic barriers can discourage people from applying for roles where they are underrepresented. We

want to be clear: your lived experience, community knowledge, and unique perspective are genuine assets here. We are

actively working to build conditions where every team member can contribute fully and see themselves reflected in our

organization.

Accommodations are available at any stage of the recruitment process. If you require support to participate equitably, please

YWCA Regina uses a structured interview process designed to assess competencies fairly and consistently. Shortlisted

candidates will be contacted directly. We thank all applicants for their interest; only those selected for an interview will be

contacted.

ABOUT YWCA REGINA

YWCA Regina Inc., established in 1910, aspires to a world where communities benefit from the full and equitable inclusion

of women and families, and where the experiences and perspectives of women and families are reflected in all facets of

society. We are a community voice of and for women — and a trusted partner in addressing the most complex issues faced

by women and our community. YWCA Regina provides childcare, shelter and housing, community programs, family

support programs, and outreach.

For over a century, YWCA Regina has been a cornerstone of life in Regina — evolving to meet the needs of women and

families across generations. Our work spans emergency shelter, affordable housing, licensed childcare, family violence

prevention, and wraparound community supports. We are a value-driven organization where staff are not simply delivering

services — they are partners in meaningful, community-led change.

Working at YWCA Regina means joining a team that leads with love, operates with grit, and believes deeply that every

person deserves dignity, safety, and belonging. Our staff bring a wide range of backgrounds, identities, and experiences —

and that diversity makes our work stronger.

YWCA Regina is committed to anti-colonial, anti-racist practice and to a workplace that prioritizes cultural safety. We are

committed to creating safe, inclusive, and accessible services and spaces for gender and sexually diverse persons. We

acknowledge that our social systems, communities, and organizational processes can perpetuate the marginalization of

Indigenous peoples, Black people, and gender and sexually diverse people. We are committed to systemic change and to

actions that further justice, truth, and reconciliation for marginalized peoples.

OUR VALUES

Mutual Respect: Everyone deserves an equitable, judgement-free environment.
Truth, Trust & Transparency: We conduct our work with honesty, integrity, and transparency to hold ourselves

accountable and maintain the trust we have earned in our community.

Community Allyship: We embrace change by amplifying voices that guide our work. We actively advocate with and

meet people and the community where they are, to support them in getting where they want to be.

Collaboration: The collective strength, aligned partnerships, and interconnectedness of community enable us to drive

change, disrupt power structures, and address barriers.

Love and Care: The way in which we care for our people and community matters. By providing a nurturing,

welcoming, and loving environment, we create spaces for care, a sense of belonging, family, and home.

Grit: Our perseverance, passion, and resilience affirm our belief that change is possible even in the face of adversity.