Accounting Assistant
Events East Group
Halifax, NS
Accounting and Financial
Entry Level
Full-time
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plans
Life Insurance
Disability Insurance
Wellness Programs
Commuter Perks
THE ORGANIZATION
At Events East Group, we proudly manage and operate the Halifax Convention Centre, Scotiabank Centre and Scotiabank Centre Box Office. Our people and our community make us the favoured event destination for our guests. Whether we're attracting large delegations or hosting an elite group of athletes for an international competition, we are a catalyst for new opportunities and connections between Nova Scotia and the world.
THE POSITION
Events East Group is now inviting applications for the position of Accounting Assistant with our Corporate Accounting team.
Reporting to the Corporate Controller, the Accounting Assistant is responsible for supporting the Corporate Accounting team in activities related to receivables and credit management for Events East (including Halifax Convention Centre (HCC) and the Scotiabank Centre Box Office). The Accounting Assistant is accountable for the processing of HCC event invoices, ensuring compliance with contracts, and issuing invoices in a timely manner to clients.
THE DUTIES AND RESPONSIBILITIES
Operations
Invoicing
Create event invoices for HCC events, ensuring compliance with signed contracts; validating that all appropriate approvals have been received
Ensure invoices are provided to clients in a timely manner
Audit and balance cash bar reports and post the entries
Other invoicing-related responsibilities, as required
Accounts Receivable (AR)
Apply payments to customer accounts, track and follow-up with clients and sales managers on outstanding invoices
Prepare AR reports for management use
Post bank deposit transactions
Reconciliations
Reconcile various Accounts Receivable, deposit accounts, and other accounts in a timely manner
Other
Perform various month-end journal entries
Process and post all monthly parking fees
Record daily sales transactions for the Scotiabank Centre Box Office
Actively and constructively participate in meetings, projects, and working groups as assigned and directed.
Work with all colleagues in a respectful, professional manner.
Respond to all client, vendor, and event manager needs with a pleasant demeanor and communicate any client needs or changes to the appropriate person and team promptly.
Other duties as required.
Training & Development
Support and participate fully in all training and development initiatives.
Support the adoption of new technologies and technical skills as they are introduced to the department.
Health & Safety
Report all safety hazards to the direct supervisor as soon as is reasonably possible. Take action to correct the safety hazard if possible and reasonable.
Report all incidents and near misses to the direct supervisor as soon as is reasonably possible. Participate actively in the Near Miss and Incident Investigation process.
Promote and follow all departmental standards and guidelines, job procedures, and equipment operation protocols to continuously ensure the safety of oneself, team members, and clients
THE PERKS AND BENEFITS
3 weeks of vacation starting
Sick and personal days
Employee and Family Assistance Program (EFAP) available through Telus Health
Discounts
Free counselling services
Resources available for personal life needs
Medical & Dental benefits through Medavie BlueCross as soon as you start!
Short Term Illness (STI) and Long Term Disability (LTD)
Participation in the Province of Nova Scotia Public Service Superannuation Plan
13 paid holidays or Time in Lieu for working on the holiday
Paid bereavement leave
Discounted transit bus pass through SmartTrip
Discounted gym membership at Goodlife Fitness
THE PROFESSIONAL REQUIREMENTS
Education and Experience
Highschool diploma or equivalent secondary school graduation
Diploma in accounting considered an asset
1+ years' experience in accounts receivable, general accounting or relevant roles
Experience using accounting software in daily work considered an asset
Proficient use of the Microsoft suite of products with emphasis on Microsoft Excel.
An equivalent combination of education and training may be considered
Events East is committed to a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities, Indigenous persons, and persons from the 2SLGBTQIA+ community. We encourage applicants to self-identify.
During the recruitment process, applicants have the right to request an accommodation. Any applicant invited to participate in testing or an interview and who requires an accommodation should discuss their needs, in confidence, with the Recruiter when selected.
TO APPLY: Apply via Career Beacon.
APPLICATION DEADLINE: Applications will be reviewed as they are received until the position is filled.
We thank all applicants for their interest, however only those selected for an interview will be contacted.
For further information, please visit our website at www.eventseast.com.
Share
A little bit about us
Events East
Events East Group is a special purpose government agency that manages and operates the Halifax Convention Centre and Scotiabank Centre. We are an impact-focused organization known for attracting and hosting the best events in the region, generating economic impact, and driving community vibrancy. We were created as part of a government partnership between the Province of Nova Scotia and Halifax Regional Municipality (HRM) and we work in collaboration with them to manage our business in a responsible and transparent manner.
MISSION: WE CONNECT THE WORLD TO NOVA SCOTIA BY CREATING MEMORABLE EVENT EXPERIENCES.
VISION: OUR PEOPLE AND OUR COMMUNITY MAKE US THE FAVOURED EVENT DESTINATION FOR OUR GUESTS.
