Administrative Assistant

Natural Resources Management

Thunder Bay

Full-time

Permanent

Overview

The Administrative Assistant, reporting to the Natural Resources Manager is responsible for providing administrative and financial support to graduate students, MSCF and PHD Coordinators within the Faculty of Natural Resources. This position involves preparing reports, maintaining graduate student records, tracking trends, processing financial documents, managing reimbursements and assisting with account reporting, invoices and payments. Natural resources management is the stewardship of both public and private (mainly) forested landscapes, intending to balance ecological sustainability, economic viability, and societal acceptance of prescribed land use.

Responsibilities

• Provide support for Graduate students and MSCF (Master of Science in Forestry, Thesis & course-based) & PhD Coordinators.
• Administrative activities include preparing reports, tracking trends and maintaining graduate student files.
• Preparing & processing all financial documents, reconciling financial reimbursement, and purchases online requisitions accessing all Faculty of Natural Resources operating general ledger codes for Dean’s approval.
• Reception activities include arrangement of field school bus rentals, and logging key inventory.
• Financial transactions including processing travel and expense claims, monthly account reports and assistance with account payables and payments of invoices.

Qualifications

• Post-secondary education in Business Administration.
• 6 months – 1 year work experience.
• Proficiency in Microsoft Office, Adobe, Google Drive/Email, Google Sheets.
• Excellent organizational and time management skills.
• Ability to multitask and work under tight deadlines.
• Ability to work in a team setting and independently.
• Be flexible, adaptable, and capable of working and problem-solving on short notice.
• Excellent interpersonal skills.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.

Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.

We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or [email protected] to make appropriate arrangements.

Benefits Information

Why Lakehead

Friday, July 3, 2026 - 11:59pm

Level 5: $46,264.40 - 54,563.60

***email_hidden***

COPE-26-06

Friday, July 3, 2026 - 11:59pm

Level 5: $46,264.40 - 54,563.60

Yes, eligible for benefits

***email_hidden***

COPE-26-06