Scheduling Coordinator

JOB TITLE: Scheduling Coordinator

DEPARTMENT: HR-SCheduling

REPORTS TO: HR MANAGER

Tabor Village offers a supportive a supportive, team environment that cares for our staff every day. If you are passionate about accuracy, service and continuous learning – apply today.

We thank all applicants, however, only those short-listed candidates will be contacted. To explore all job opportunities at Tabor Village please visit our website!

Job Summary

At the direction of the Scheduling Lead, the Scheduling Coordinator carries out responsibilities in the following areas: managing all scheduling processes, HEU and BCNU contract interpretation, employee information tracking, and file creation and maintenance.

The HR Administration Assistant is a Tabor

Culture champion and leads the organization by Engaging with our staff and other Tabor stakeholders, creating positive

Experiences for them and Empowering them to deliver on the mission and vision of Tabor.

Duties & Responsibilities

Ensures compliance with HEU and BCNU Collective Agreement, advises Human Resources of any non-compliance by staff.

• Creates and maintains employee files such as names, addresses, phone numbers, availability for work, suitable work area and hours worked.
• Responsible for all aspects of staff scheduling for union employees at Tabor Home and Valhaven, and for all employees at Tabor Court.
• Notifies Human Resources of changes to employee status.
• Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leaves in accordance with applicable collective agreements; distributes relief staff schedules to unit(s)/department(s) daily and bi-weekly.
• Receives and processes requests such as vacation, leaves of absence, overtime, and shift exchanges by preparing appropriate documentation, forwarding to appropriate authority for approval and notifying employees of any changes in schedules, approved or denied requests.
• Maintains timekeeping records for staff and submits to payroll; liaises with payroll regarding employee enquiries and adjusts as required.
• Ensures all scheduling and employee data is secured according to PIPEDA legislation.
• Undertakes necessary training and education, to be fully proficient working with the Comvida software program (EMS), to the point of gaining the ability to train new staff, and to complement role as main scheduler and gain ability to train new staff.
• All other related duties as assigned.

Qualifications

Education, Training and Experience

• Grade 12, diploma in an administrative field preferred.
• 2 years’ experience in a similar role or equivalent education and training.
• Previous experience in using Scheduling Software is an asset.
• Knowledge of human relations related to federal and provincial legislation and regulations.
• Highly proficient computer skills including MS Excel, Word, and Outlook
• Previous experience using Scheduling Software (COMVIDA) is preferred.
• Experience working in a health care setting an asset.
• Knowledge of BCNU and HEU contracts is an asset.
• Good interpersonal skills with ability to deal with all types of people effectively.

Skills And Abilities

• Willingness to promote Tabor Village Mission and Values.
• Detail oriented with strong organizational skills.
• Excellent time management.
• Excellent communication skills, verbally and in writing.
• Ability to have positive attitude and agreeable to taking direction.
• Good interpersonal skills with ability to deal with all types of people effectively in person and over the telephone.
• Physical ability to carry out the duties of the position.
• Ability to manage stress and workplace change.
• Ability to be flexible.
• Ability to maintain confidentiality, use tact and diplomacy, and comply with all regulatory requirements.
• Demonstrated ability to attend work on a regular basis.
• Legally entitled to work in Canada.
• Ability to provide a clear Criminal Record Check.

Working Conditions

• Fast paced work requiring attention to detail while subject to frequent interruptions
• Situations involving conflict or undesirable interactions
• Physical demands include but are not limited to lifting, standing, walking, pushing and pulling.