Business Support Administrator

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As a Business Support Administrator, you will provide a variety of administrative support services to Fleet and Inventory leadership, staff, business unit customers, vendors, and occasionally members of the public. Primary duties include:

• Perform vendor account reconciliations and ensure statements are current.
• Maintain effective and timely communication with all internal/external participants.
• Receive and log a large volume of invoices and expenses with accuracy and efficiency to process invoice approval workflow.
• Ensure accurate and timely data entry for Accounts Payable invoices and other records.
• Provide support for operator training including processing training data, scheduling, and driver information processing.
• Create, scan, distribute, file and dispose records, including upload of records into various databases.
• Provide administrative services such as greeting visitors, distributing mail, maintaining supplies and scheduling boardrooms.

Qualifications

• A completed 1 year certificate in business administration or related field and at least 2 years of related experience.
• Advanced proficiency in Microsoft Excel, Word, and Outlook is required.
• Experience with PeopleSoft Financial and Supply Chain Management (FSCM), records management software (such as Content Server), reception, SAP Ariba and 311 will be considered assets.
• Success in this position requires strong customer service and communication skills along with a strong attention to detail.
• Demonstrated excellent organizational and time management skills and the ability to work independently and effectively as part of a team are essential.

Pre-employment Requirements

• Applicants will be tested for appropriate skills.
• Successful applicants must provide proof of qualifications.

Workstyle

• This position works full time from the office, with no remote work options available.

Position and Pay Information

• Business Unit: Fleet and Inventory
• Union: CUPE Local 38
• Position Type: 1 Temporary (up to 18 months)
• Compensation: Pay Grade 5 $32.29 - 43.16 per hour
• Hours of work: Standard 35 hour work week.
• Days of work: This position works a 5-day work week with 1 day off in a 3 week cycle.
• Location: 655R 25 Avenue SE
• Audience: Internal/External
• Apply By: July 6, 2026
• Job ID: 314815