Medical Administrative Assistant

Fredericton, NB

Administrative

Experienced

Part-time

$22.48 - $26.30 / hour

Competition Number: #033-26.27

Closing Date: July 9th, 2026 at 4:00 PM

STUDENT HEALTH CENTRE

The Student Health Centre (SHC) falls within the Health and Wellness Division of Student Affairs and Services and offers a full range of family-practice-style medical services to students at UNB and St. Thomas University. The Heath Centre consists of physicians, a nurse practitioner, a registered dietitian, registered nurses, and medical administrative assistants. The Student Health Centre provides appointments year-round, team consultations, and provides support to the university and its members through preventative health education, community vaccination clinics (often in association with the Nursing Faculty), programming in alignment with the Department of Health and Public Health as directives are received, and a variety of other health & wellness endeavours.

WHAT WE OFFER

Part-time | Term Ending April 30th, 2027| Fredericton| On-Campus

Standard Work Hours: Mon - Fri | 7:45 am - 4:00 pm | 20 hours per week (Summer Hours)

Part-time schedule to be determined within the regular working hours, in discussion with the department.

Additional Working Conditions

High-volume, fast-paced clinical environment.

Salary Range: $22.48 - $26.30 per hour

YOUR FOCUS

Reporting to the Nurse Manager, the Medical Administrative Assistant is a first-contact service provider offering information and assistance to students accessing the services of the Student Health Centre. Working with the Nurse Practitioner and visiting health care professionals, the Medical Administrative Assistant assists in the operation and administration of the Student Health Centre.

Act as the first point of contact for students accessing the Student Health Centre.

Provide welcoming, professional, and confidential service in person, by phone, and electronically.

Respond to inquiries, screen and direct calls, book and adjust appointments, relay messages, and assist students in navigating clinic processes, services, and health insurance requirements.

Provide administrative support to physicians, nurse practitioners, nurses, and allied health professionals to support efficient clinical operations.

Prepare referrals, requisitions, medical forms, correspondence, and other clinic documentation.

Coordinate the flow of information between students, clinicians, pharmacies, laboratories, and external health providers and assist with maintaining accurate clinical and operational records.

Create, maintain, update, and securely manage confidential medical records and related documentation in accordance with privacy legislation, university policy, and professional standards.

Ensure accurate collection, storage, retrieval, and release of health information while maintaining strict confidentiality and discretion in all interactions and record-handling practices.

Process payments and reconcile daily billing related to Medicare, private insurance, student fees, and other health service claims.

Complete and monitor billing documentation for accuracy and completeness.

Support financial tracking processes and maintain operational statistics and reports.

Assist in ordering supplies and equipment, coordinating mail, courier, laboratory, and fax communications, and identify administrative process improvements that enhance workflow and student experience.

Contribute to a collaborative team environment and assist with additional operational duties as required.

WHAT YOU BRING

Post-secondary diploma in administrative and/or office management, preferably in a medical environment.

Minimum of five years related experience.

An equivalent combination of education and experience may be considered.

Additional Strengths

Ability to interact and communicate well in a discrete, friendly, non-judgmental manner with students of diverse backgrounds who have a variety of physical and emotional illnesses.

Patience is needed to handle the high volume of telephone and house traffic.

Ability to work well in a team environment while showing initiative and being proactive.

Ability to work in a timely manner in a fast-paced setting.

Proficiency in Microsoft Office (Word, Excel, Access, Outlook).

Proficiency in electronic scheduling, medical record software or experience with Electronic Medical Records is required.

Knowledge of university and community resources is an asset, as is a special interest in the late adolescent/early adult age group.

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A little bit about us

University of New Brunswick

The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2026.

UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.

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WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

ADMINISTRATIVE, PROFESSIONAL AND TECHNICAL GROUP (APT)

This position is part of the non-union Administrative, Professional and Technical (APT) group.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.